Personal Assistant

Sasol; Sandton; On-site; ZAR 300,000 - 460,000; Full time

Job summary

Sasol is recruiting for a day-to-day operational personal assistant and secretarial role in Sandton, Gauteng. You will be the manager's first point of contact, handle emails, manage calendars, and coordinate meetings, travel and accommodation as required.

You will perform a range of secretarial tasks, draft letters and minutes, and ensure professional interactions with internal and external stakeholders while maintaining high service levels.

Qualifications

• 3+ relevant years in a PA/secretarial role.
• Advanced MS Office and SAP experience.
• Strong communication, organisation and time-management skills.

Responsibilities

• Plan meetings and coordinate daily operations.
• Effectively manage diary/calendar and ensure stakeholder availability.
• Coordinate critical meetings within timelines and handle venue and travel where needed.
• Prepare correspondence, minutes and reports; project a professional image.
• Provide professional administrative support to management and teams.

Skills

Diary management

Email handling

Communication

Multitasking

Time management

Education

National Senior Certificate

Tools

SAP

MS Office

Teams

Job description

Sasol is a global integrated chemicals and energy company with a 75-year heritage. Through our talented people, we use our expertise and selected technologies to safely and sustainably source, manufacture and market chemical and energy products globally. When you join Team Sasol, you are joining a company that puts people at the center of everything we do.

Sasol invests in its employees along every stage of the career path and offers development opportunities to help you cultivate your career in a culture that embraces diversity and inclusion.

Job Requisition ID: 12984

Closing Date: 27 August 2026

OME: CML: Legal, IP, Commercial & Compliance

Location: Sandton, Gauteng

Purpose of Job: Provide a day-to-day operational personal assistant and secretarial/administration function and acts as the manager's first point of contact with people from both inside and outside the organisation. Coordinate business functions of the unit that include personnel administration, office coordination, contain cost according to budget. Ensure effective e-mail and diary management, administration management. Accountable for the effective utilisation and deployment of time and schedule.

Key Accountabilities

• Plan, coordination of meetings and manage daily operations.


• Effectively manage diary/calendar.


• Ensure availability of key stakeholders and to coordinate critical meetings within the required timelines.


• Proactively anticipate and respond to diary clashes and resolves conflicts.


• Book meeting rooms and organise access and parking for visitors.


• Arrange catering and refreshments for agreed meetings.


• Receive visitors and telephone calls, take messages, schedule appointments for management staff and provide information to callers.


• Perform a full range of secretarial assignments, such as composing, typing routine letters/agenda, memoranda, reports and minutes of meetings.


• Project a professional company image through in-person and phone interaction.


• Prioritise/negotiate organizational needs regarding meetings, timeframes and deadlines.


• Attend meetings, takes minutes and meeting notes.


• Work independently to manage and plan projects and executes deliverables within timelines.


• Proofread prepared materials for correct grammar, format, completeness.


• Assist and manage time and ensures a high level of service is maintained.


• Plan and organise workload to resolve issues quickly and professionally, managing within changing set of priorities, needs to be flexible and adaptable.


• Prepare and maintain office records, reports and correspondence.


• Utilise, reconcile and manipulate data for management reports from different internal/ external sources.


• Apply an understanding of the information in order to extrapolate key data.


• Stores and file documents for easy future access, maintains hard copy and electronic filing system.


• Keep abreast of technological changes and masters new technology.


• Photocopy and prints documents as and when requested.


• Identify and schedules appropriate venue, travel and accommodation arrangements, locally and internationally.


• Manage logistics of all venue, travel and accommodation requirements.


• .Make arrangements for passports, international visas, international drivers' licenses, car hire, international roaming facilities, foreign currency allowances, if and when required.


• Monitor budget/expenses, provide report and analyse trends.


• Control, order and maintain stationery, office supplies and equipment timeously.


• Provide recommendations/improvement opportunities in the administrative functions.


• Obtaining and oversee the appropriate use of office equipment, facilities, and materials needed.


• Adhere to all safety standards and procedures.


• Develop, maintain effective relationships with internal/ external customers through oral and written communications.


• Keep informed on industry developments.


• Adapt the content, style and medium of communication to ensure appropriateness and to maximize understanding and impact among a wide range of audiences.


• Assist other PAs on systems or processes.


• Effectively respond to internal stakeholder queries in a timely manner.

Key Accountabilities Continued

• Preparation of correspondence, receiving of visitors, arranging of conference calls and scheduling of meetings, including venues and required equipment.


• Timeous and accurate preparation of documentation and management of information.


• Quality evaluated and improved continuously.


• Information and documents maintained, stored and filed electronically for appropriate access.


• Effective office administration / management.


• Effective management of invoices and payment processes in respect of invoices processed for SVP and where necessary on behalf of the EVP Commercial & Legal


• Proficiency in MS Office (including MS Outlook, MS Word, MS Excel, MS PowerPoint and Teams) at advanced level.


• Proficiency in applicable SAP transactions.


• Compliance with prescribed document formatting guidelines and templates.


• Innovative work processes implemented and shared.


• Customer-service problems attended to and resolved effectively and efficiently.


• Professionalism demonstrated in all conduct including attitude and behaviours.


• Teamwork promoted and team effectiveness continually improved.

Formal Education

• National Senior Certificate (Grade 12)/ Matric

Working Experience

• 3+ relevant years

Required Personal And Professional Skills

• BC_Communicates Effectively


• TC_Action Planning


• BC_Manages Complexity


• BC_Plans and Aligns


• BC_Directs Work


• TC_Office Administration


• TC_Planning and Organisation


• TC_Attention to Detail


• BC_Ensures Accountability


• TC_Multi-tasking

Sasol is an equal opportunity and affirmative action employer. Inspired by our Purpose of \"Innovating for a better world\", Sasol acknowledges that diversity is intrinsic to the fabric of our organisation and is the key to our growth and success. Sasol is committed to the full inclusion of all suitably qualified individuals. Preference will be given to applicants from designated groups and people with disabilities according to Sasol's Employment Equity Plan. This includes reasonable accommodation to enable individuals with disabilities to perform essential job functions.

Our automated process is designed to efficiently assess a large volume of applications. Should you not hear from us within 60 days of the advert closing then kindly consider your application unsuccessful. Thank you once-more for your interest in Sasol as your employer of choice, and we wish you all the best with your career aspirations and future applications with us.