Personal Assistant

Hedz Recruitment; Roodepoort; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A well-established organisation in the Transport industry seeks a polished Personal Assistant to provide exceptional support for the Director and Management Team in Roodepoort, Gauteng. The successful candidate will have a minimum of 5 years' experience, fluency in Afrikaans, and excellent secretarial and organisational skills. Responsibilities include diary management, communication with clients, and organisational efficiency.

Qualifications

• 5+ years of PA experience at Senior Manager / Director level required.
• Fluent in Afrikaans, both written and verbal.
• Experience in Finance administration would be advantageous.

Responsibilities

• Provide first-class secretarial and administration support to the Director.
• Manage complex and changing diary with attention to detail.
• Screen and respond to emails for the Director.

Skills

Communication

Excellent secretarial skills

Planning and organising

Accounting / Finance skills

Professional image

Computer literacy (MS Office, Excel)

Education

Matric with PA / Secretarial / Office Admin Diploma

Job description

Overview

Our client a Well Established Organisation in the Transport industry is seeking the services of a PA for the Fourways / Roodepoort, Johannesburg, Gauteng Area. The successful candidate will be expected to provide first class secretarial and administration support to the Director and Management Team. The successful candidate will be a polished professional, articulate and will really understand the true meaning of providing exceptional executive assistant support at a senior level.

Min Requirements

• Matric with PA / Secretarial / Office Admin Diploma or qualifications in a relevant discipline and significant recent experience in a similar role
• Fluent in Afrikaans (Written and Verbal)
• PA experience at Senior Manager / Director level + / - 5 years and OR Sales Assistant
• Experience in Finance administration will be advantageous
• Demonstrable experience of working with senior management within a fast moving business environment
• Excellent secretarial skills, including fast, accurate minute taking and typing and excellent IT skills including MS Word and Excel
• Effective communication, interpersonal and organisational skills
• Experience of managing a complex and changing diary with attention to detail and the ability to work speedily and accurately
• The ability to exercise independent judgment and use initiative to make sound decisions and resolve issues
• A proactive attitude with the ability to forward plan and think outside the box

Responsibilities

• Compile spreadsheets and identify discrepancies to bring to Management's attention
• Ensure messages are correct and conveyed timeously
• Update and distribute telephone lists to all Staff at Dealership
• Communicate effectively with clients and have a client service approach
• Control, monitor and record calls
• Ensure Customers are directed to the employee to be visited / contacted
• Ensure Customers comfort whilst in waiting period
• Ensure all calls are answered promptly and pleasantly
• Ensure cleanliness of reception area; limit hang-on calls by offering call backs
• Creating processes and procedures to ensure that the day to day running of the department is efficient and effective whilst constantly reviewing these processes and improving
• Acting as the main point of contact for Director, screening and responding to emails, preparing reports and presentations with a high level of accuracy
• Diary management including rescheduling and booking meetings, travel booking, venue and catering booking, conference registration and booking, minute taking and briefing management extensively on these
• Filing documents, reference materials etc in a logical manner and ensuring this is kept up-to-date, accurate and confidentially stored both hard and soft copy; maintaining accurate and up-to-date archiving and Outlook contacts; quick and accurate retrieval of the same
• Monitoring, receiving, sorting, logging, distributing and sending soft and hard copy mail
• Arranging and coordinating meetings and other functions or events; attending meetings as necessary, taking minutes where required; transcribing and distributing minutes as appropriate
• Welcoming guests and other visitors; managing any waiting period so that visitors are comfortable; interacting professionally with external clients and acting as a brand ambassador at all times
• Processing invoices, purchase orders and expenses for Management
• Build and maintain strong and effective relationships with external and internal staff in a professional and confidential manner

Critical Competencies

• Communication: written and verbal
• Accounting / Finance skills and understanding
• Planning and organising
• Managing workload
• Administration experience
• Excellent Computer literacy (MS Office, Excel)
• Confidentiality
• Professional image
• Innovative and Proactive
• Energetic and fast paced
• Ability to work under pressure

Job Types

• Full-time
• Permanent

Salary : R23 000 -R25,000.00 per month

Experience

• Personal Assistant: 5 years (Required)
• Fluent in Afrikaans: 10 years (Required)