Personal Assistant

ADvTECH; Roodepoort; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading educational organization in Gauteng is seeking a Personal Assistant to provide professional support to the principal and coordinate various functions. The ideal candidate must have at least 5 years of experience in a busy environment, strong MS Office skills, and excellent communication abilities. Responsibilities include diary management, HR administration, and general office management. This role offers an opportunity to contribute to a vibrant school environment.

Qualifications

• Minimum requirement is Matric.
• Computer literacy (MS Office) is essential.
• Must have a minimum of 5 years’ experience in a similar, busy environment.

Responsibilities

• Coordinating the principal’s diary.
• Taking minutes of confidential meetings with parents.
• Managing HR Administration and supporting recruitment processes.
• Coordinating various school functions and administrative tasks.

Skills

Verbal and written communication

Intermediate technological skills

People skills

Time management

Resourcefulness

Detail orientated

Education

Matric

Computer literacy (MS Office)

Tools

MS Office

Job description

Job title: Personal Assistant

Job Location: Gauteng, Roodepoort

Deadline: December 17, 2025

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Key Purpose Statement

• The personal assistant role was created to provide professional and efficient assistance in the following areas: PA to principal; Function coordinator; General office management; School administration.

Responsibilities

PA to Principal

• Coordinating the principal’s diary
• Taking minutes of confidential meetings with parents
• Coordinating communication between the principal and parents
• Booking of talent reviews meetings (appraisal meetings)
• Various other ad hoc duties as determined by the position, assisting wherever a need may arise.

Function coordination

• Functions to be coordinated from beginning to end
• Manage catering
• Requesting comparative quotes – remaining within budget
• Various other ad hoc duties as determined by the position, assisting wherever a need may arise.

General office management

• Reception desk - telephones
• Staff stationery – orders, deliveries, and stock take
• Staff refreshments – orders, deliveries, and stock take (if needed)

School administration

• Staff daily register
• Coordinating second-hand uniform shop if applicable
• Coordinating school photographs
• Booking of school trips if needed
• Various other ad hoc duties as determined by the position, assisting wherever a need may arise.

HR Administration

• Recruitment, Selection, and Onboarding: Supporting the Principal and management team with all aspects of the recruitment processes
• HR Administration: Ensuring the accuracy and quality of all HR-related documentation and correspondence, e.g. LOA, maternity contracts, financial study assistance agreements, promotion and transfer letters etc
• Data Integrity: Ensuring that relevant processes are in place to guarantee data integrity
• Performance Management / Talent Review Process / Performance Appraisal Process - supporting the principal and management team with the performance management process.

Competencies Include

Skills

• Verbal and written communication
• Intermediate technological skills
• People skills
• Time management
• Resourcefulness
• Detail orientated

Behavioural Attributes

• Reputable
• Confident
• Efficient
• Resilient
• Empathetic

Education Requirements

• Minimum requirement is Matric
• Computer literacy (MS Office) is essential.

Experience Required

• Must have a minimum of 5 years’ experience in a similar, busy environment.
• Experience with MS Office, Excellent verbal, written and English communication skills.
• Administrative / Management jobs