Personal Assistant

Standard Bank Of South Africa Limited; Johannesburg; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A leading financial institution in Johannesburg is seeking an experienced Executive Secretary to provide comprehensive secretarial support. The role involves managing executive diaries, organizing meetings, and coordinating travel arrangements, while also facilitating communication with internal and external stakeholders. The ideal candidate should possess a Diploma in Office Administration and have 5-7 years of experience in similar administrative roles, showcasing strong negotiation and relationship-building skills.

Qualifications

• 5-7 years of experience supporting senior executives in complex administrative roles.
• Proven skills in negotiation and relationship-building.
• Ability to manage high-volume diaries and correspondence.

Responsibilities

• Manage executive diaries, prioritizing appointments and workload.
• Organize meetings and events, including logistics and documentation preparation.
• Monitor and filter executive emails, responding or redirecting as appropriate.
• Prepare meeting packs, presentations, and take accurate minutes.
• Coordinate travel plans and itineraries.
• Support onboarding/offboarding and maintain office logistics.
• Manage expense claims, leave plans, and payroll approvals.
• Build and maintain strong relationships with stakeholders.

Skills

Negotiation skills

Relationship-building

Diary management

Education

Diploma in Office Administration

Public Relations diploma

Job description

Overview

Business Segment : Personal & Private Banking

Location : ZA, GP, Johannesburg, 30 Baker Street

To provide end-to-end secretarial support to an Executive(s) by acting as the first point of contact to ensure all administrative requirements are handled within the required timeframes and standards.

Qualifications

Diploma in Office Administration required; Public Relations diploma preferred.

5-7 years supporting senior executives in complex administrative roles.

Proven skills in negotiation, relationship-building, and managing high-volume diaries and correspondence.

Key Responsibilities

• Manage executive diaries, prioritizing appointments and workload.
• Organize meetings and events, including logistics and documentation preparation.
• Monitor and filter executive emails, responding or redirecting as appropriate.
• Prepare meeting packs, presentations, and take accurate minutes.
• Coordinate travel plans and itineraries.
• Support onboarding / offboarding and maintain office logistics and asset registers.
• Manage expense claims, leave plans, and payroll approvals for executive direct reports.
• Build and maintain strong relationships with internal and external stakeholders.