Personal Assistant

findojobs-za; Gqeberha; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A reputable recruitment agency is seeking a Personal Assistant in Gqeberha to provide administrative support to management. The ideal candidate should have at least 2 years of experience, a Matric certificate, and proficiency in Microsoft Office Suite. Duties include managing the Director's schedule, handling confidential correspondence, and supporting general administrative tasks. This role offers a dynamic work environment where organisational and communication skills are essential.

Qualifications

• Minimum of 2 years' experience in a Personal Assistant or similar role.
• Valid driver's licence essential.
• Excellent written and verbal communication skills.

Responsibilities

• Manage and maintain the Director's schedule.
• Handle confidential correspondence, emails, and phone calls.
• Prepare and edit reports and presentations as required.
• Coordinate meetings and ensure timely follow-up on action items.
• Organise events and logistics as required.

Skills

Organisational skills

Communication skills

Time management skills

Microsoft Office proficiency

Education

Matric certificate (Grade 12)

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

We are seeking a highly organised and proactive Personal Assistant to provide administrative and operational support to management. The ideal candidate will be reliable, detail-oriented, and capable of managing multiple tasks efficiently. This role requires strong communication and time management skills, as well as proficiency in Microsoft Office applications.

Key Responsibilities

• Manage and maintain the Director's schedule, including meetings, appointments, and travel arrangements.
• Handle confidential correspondence, emails, and phone calls in a professional manner.
• Prepare and edit reports, presentations, and documentation as required.
• Coordinate meetings, take minutes, and ensure timely follow-up on action items.
• Assist with general administrative tasks such as filing, photocopying, and record keeping.
• Liaise with internal teams and external stakeholders on behalf of management.
• Monitor and prioritise daily tasks to ensure deadlines are met.
• Organise events, appointments, and logistics as required.
• Handle office errands, deliveries, and ad hoc requests.
• Support management in both business and limited personal administrative duties when necessary.

Minimum Requirements

• Matric certificate (Grade 12) – essential.
• Minimum of 2 years' experience in a Personal Assistant, Executive Assistant, or similar administrative role.
• Valid driver's licence essential.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Additional Skills and Competencies

• Excellent written and verbal communication skills.
• Strong organisational and multitasking abilities.
• High level of professionalism, discretion, and confidentiality.
• Ability to work independently and under pressure.
• Exceptional attention to detail.
• Strong problem-solving and time management skills.
• Professional appearance and conduct.
• Ability to adapt to changing priorities and work environments.
• Positive attitude and willingness to learn.