Personal Assistant

Hr Genie; Gauteng; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading office administration firm in Gauteng is seeking an experienced Personal Assistant. The ideal candidate will have strong computer literacy, excellent communication skills, and 2-3 years of relevant experience. Responsibilities include managing calendars, booking appointments, and handling invoicing processes. This position offers an opportunity to work in a dynamic and deadline-driven environment.

Qualifications

• 2-3 years' experience as a Personal Assistant, Office Administrator, or similar role.
• Experience in a bookkeeping, accounting, financial services, or professional services environment highly beneficial.

Responsibilities

• Book, schedule, and confirm client appointments.
• Manage calendars for directors, accountants, or bookkeepers.
• Send reminders to clients and ensure all meetings are prepared for.

Skills

Strong computer literacy: MS Office (Excel, Word, Outlook), Google Workspace

Excellent communication skills

Organisational skills

Attention to detail

Ability to multitask

Education

Matric (essential)

Certificate or Diploma in Office Administration, Business Administration, or related field

Tools

Accounting systems such as Sage, Xero, QuickBooks

Job description

Qualifications

Matric (essential).

Certificate or Diploma in Office Administration, Business Administration, or related field (advantageous).

Basic understanding of bookkeeping / accounting principles (advantageous but not essential).

Strong computer literacy : MS Office (Excel, Word, Outlook), Google Workspace.

Experience with accounting systems such as Sage, Xero, QuickBooks or similar (advantage).

Excellent communication and organisational skills.

High attention to detail and accuracy.

Ability to multitask and work under pressure in a deadline-driven environment.

Experience

2-3 years' experience as a Personal Assistant, Office Administrator, or similar role.

Experience in a bookkeeping, accounting, financial services, or professional services environment highly beneficial.

Proven Experience in

• Booking and confirming appointments.
• Managing calendars and scheduling.
• Handling monthly billing and invoicing processes.
• Following up on outstanding payments / collections.
• Administrative reporting and document management.
• Office management and staff timekeeping systems.

Duties & Responsibilities

Appointment & Calendar Management

• Book, schedule, and confirm client appointments.
• Manage calendars for directors, accountants, or bookkeepers.
• Send reminders to clients and ensure all meetings are prepared for.