Personal Assistant

Zealhr; Gauteng; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A company in the construction industry is seeking a Personal Assistant based in Plattekloof. The successful candidate will support various administrative functions including database management, office organization, and recruitment coordination. Ideal candidates will have at least 2 years of experience, with a diploma or degree being advantageous. This role offers an exciting opportunity to work in a dynamic environment.

Qualifications

• Experience in the construction industry is beneficial.
• Minimum 2 years of experience required.
• Experience in contracts administration is a plus.

Responsibilities

• Maintain database and filing system.
• Handle calendar events and meetings.
• Coordinate recruitment and onboarding for new employees.
• Manage and update leave tracker.

Skills

Database management

Office management

Communication

Time management

Education

Diploma or Degree

Job description

Job Description

Personal Assistant

INTRODUCTION: An exciting opportunity has become available within the construction industry for a Personal Assistant.

The position is based in Plattekloof.

Responsibilities

• Maintain database and filing system.
• Meet deadlines.
• Keep the server up to date at all times.
• Ensure that all documentation is filed correctly.
• Drive Auditor General queries and obtain relevant information to successfully complete AG audits.
• Comply with all processes and protocols.
• Independently obtain all information required from PSPs, contractors, etc.
• Handle calendar events, set up meetings, etc.
• Organize reports and documents.
• Answer phone calls and screen visitors.
• Handle office management duties.
• Make travel arrangements.
• Coordinate and manage recruitment and onboarding for new employees.
• Organize office events.
• Organize department vehicles and bookings.
• Manage and update leave tracker and obtain relevant sick leave notes.
• Draft business letters.
• Assist in tender documentation.
• Perform any other ad-hoc duties required.

Qualifications

• Diploma or Degree (advantageous).
• Experience in the construction industry (beneficial).
• Experience in contracts (JBCC and NEC) administration and financial administration (beneficial).
• Experience in project/programme management (bonus).
• Minimum 2 years experience.