Personal Assistant

Level One Truck Parts; Gauteng; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A well-established company in truck parts seeks a dependable Personal Assistant to support the Operations Manager. The role requires excellent communication skills, multitasking abilities, and discretion in handling confidential information. Ideal candidates will have a Grade 12 certificate, at least 3 years of PA experience, and proficiency in MS Office. Join a supportive environment where you can grow and develop professionally.

Qualifications

• 3 years of proven experience as a Personal Assistant or in a similar support role.
• Ability to handle confidential information with integrity.
• Excellent organizational skills and ability to manage multiple priorities.

Responsibilities

• Provide full admin and personal support to the Operations Manager.
• Coordinate procurement of office consumables and manage inventory.
• Schedule appointments and manage the calendar for the Operations Manager.

Skills

Attention to detail

Strong communication skills

Multitasking

Confidentiality

Computer literacy in MS Office

Education

Grade 12 certificate

Personal Assistant or Secretarial qualification

Job description

Introduction

We are a well-established company based in Boksburg, proudly specializing in the import and retail of truck parts.

We are currently seeking a dependable, trustworthy, and professionally presented individual to join our team as a Personal Assistant to the Operations Manager.

This position is perfect for someone who's passionate about their career, eager to learn, and ready to grow within a supportive and professional environment. The successful candidate will possess the ability to work both independently and collaboratively within a team.

Given the nature of the position, absolute trustworthiness and discretion are essential, as the role involves handling confidential and personal information.

Strong multitasking abilities, excellent communication skills, and the capacity to perform under pressure in a fast‑paced environment are key requirements.

We are looking for someone who takes pride in their work, upholds high professional standards, and demonstrates a genuine commitment to excellence.

As the Personal Assistant will be engaging directly with both local and international suppliers, a well‑presented and well‑spoken demeanour is vital.

Duties & Responsibilities

Duties and responsibilities will include, but are not limited to: Provide full admin and personal support to the Operations Manager; Managing stationary inventory, ensuring stock levels are maintained, and supplying employees as required for two branches; Coordinating the procurement of office consumables; Overseeing the ordering and distribution of employee uniforms; Handling the acquisition of groceries; Renewal of motor vehicle licenses; Scheduling motor vehicle services and coordinating vehicle deliveries to the dealership; Identifying and liaising with contractors for office or home maintenance work; Generating Purchase Orders for locally sourced stock; Maintaining an organized calendar, diarizing appointments, and arranging doctor's appointments; Managing personal errands, including shopping, selecting birthday gifts, and pharmacy visits; Welcoming and assisting guests, both local and international, and arranging refreshments; Ensuring up‑to‑date filing practices; Overseeing the dealer stock of all purchased trucks; Booking conference venues and organizing dinners and functions; Handling email correspondence and redirecting messages to relevant departments when the Manager's desk is unattended; Screening calls and maintaining discretion; Compiling year‑end parcels for customers and distributing calendars to clients; Facilitating the upgrade and distribution of company cell phones, including purchasing screen protectors and cases.

Desired Experience & Qualification

Our ideal candidate will:

Possess a Grade 12 certificate (Personal Assistant or Secretarial qualification will be an advantage); Have a minimum of 3 years' proven experience as a Personal Assistant or in a similar support role; Demonstrate excellent written and verbal communication skills; Show exceptional attention to detail, accuracy, and organizational ability; Assist with project coordination and ensure effective follow‑up on key tasks and deadlines; Display strong computer literacy in MS Office, particularly Excel and Word; Be able to work efficiently both independently and as part of a team; Handle confidential information with the utmost integrity and discretion; Exercise sound judgment and make independent decisions when required; Possess strong interpersonal skills and maintain a professional, well‑groomed appearance; Approach situations with tact, professionalism, and a solutions‑oriented mindset; Show initiative, reliability, and a proactive approach to anticipating needs and solving problems; Be adaptable, resourceful, and capable of managing multiple priorities under pressure; Be trustworthy, approachable, and committed to excellence in service delivery; Hold a valid driver's licence and have access to a reliable vehicle.

If you meet the above requirements and believe you are the right fit for this position, we invite you to submit your detailed CV and a brief cover letter telling us why you'd be a great fit for this role. Please note that only candidates who meet the listed criteria will be considered. If you have not received communication from us within 28 days, please consider your application unsuccessful.

Package & Remuneration

• CTC