Personal Assistant

TOMTOC; Durban; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A dynamic organization in Durban is seeking a highly organized Personal Assistant to provide comprehensive support to a Senior Executive. The role involves diary management, travel coordination, and professional driving. Candidates should have at least 3 years of relevant experience and a valid driving license. Strong communication skills in English and proficiency in MS Office are essential for this position.

Qualifications

• 3+ years of proven work experience as a Personal Assistant or similar role.
• Valid South African Code B (Code 08) Driver’s License with a clean driving record.
• Excellent communication skills in English.

Responsibilities

• Manage the Executive's complex schedule and appointments.
• Arrange all aspects of travel including flights and accommodation.
• Screen calls, emails, and correspondence discreetly.
• Prepare documents and manage filing systems.
• Provide safe and reliable transportation for the Executive.

Skills

Organizational skills

Discretion

Communication skills

Experience with MS Office Suite

Driving

Job description

We are seeking a highly organized, trustworthy, and proactive individual to provide comprehensive personal and administrative support to a Senior Executive. This dual role requires exceptional organizational skills, discretion, and the proven ability to serve as a reliable, professional driver.

Key Responsibilities

1. Personal and Administrative Support

• Diary Management: Proactively manage a complex, fast-paced schedule, coordinating meetings, appointments, and personal commitments.
• Travel Coordination: Arrange and book all aspects of local and occasional regional travel (flights, accommodation, transport).
• Communication: Act as the primary gatekeeper, screening calls, emails, and correspondence with professionalism and discretion.
• Office Administration: Prepare documents, presentations, manage filing systems (physical and digital), and handle confidential documentation.
• General Support: Execute personal errands and tasks as requested to ensure the smooth running of the Executive's personal life.

2. Professional Driving & Transport

• Safe Transportation: Provide safe, punctual, and reliable transportation for the Executive to and from meetings, airport transfers, and appointment.
• Security & Confidentiality: Maintain the highest levels of discretion regarding travel itineraries and personal movements.

Minimum Requirements

• Proven work experience (3+ years preferred) as a Personal Assistant, Executive Assistant, or similar role.
• Essential: A valid South African Code B (Code 08) Driver’s License with a clean, proven driving record (driving test may be required).
• Excellent working knowledge of MS Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional written and verbal communication skills in English.
• A proven ability to maintain high levels of confidentiality and professionalism.