Personal Assistant

9Cff243C-081F-4Cc8-A481-Fe47E8Dbdfd1; Cape Town; On-site; ZAR 150 000 - 200 000; Full time

Job summary

A management consulting firm in Cape Town is seeking a proactive Personal Assistant and Office Administrator. This role supports the leadership team with administrative tasks, travel coordination, and office management. The ideal candidate will have at least 5 years of experience in a similar role and possess excellent communication skills and attention to detail. This role requires onsite presence in Cape Town with flexible working hours.

Qualifications

• Minimum 5 years' experience supporting senior executives (MD / CEO / Director level).
• Experience within financial services or professional consulting environment advantageous.
• Must have a reliable vehicle and valid driver's license.

Responsibilities

• Provide administrative and operational support to directors.
• Manage calendars and schedule meetings across time zones.
• Plan and manage all aspects of travel arrangements.

Skills

Attention to detail

Excellent communication skills

Organizational skills

Multitasking

Proactive problem-solving

Education

Certificate or Diploma in Office Administration or related field

Tools

Microsoft Office Suite

Trello

Job description

About Lead2 Consulting

Founded in Cape Town, Lead2 Consulting is a trusted management consulting firm to clients across the Asset Management, FMCG, and Retail Banking sectors.

We pride ourselves on operational excellence, integrity, and long-term client partnerships.

Our continued growth in both South Africa and the UK has created the need for a professional, proactive, and adaptable Personal Assistant and Office Administrator to support our leadership team and ensure seamless office operations.

Role Overview

This role combines executive assistance and office management.

You will provide direct support to the Directors in South Africa and the UK, handle day-to-day administrative operations, and ensure the smooth running of the office environment.

The ideal candidate will have strong attention to detail, excellent communication skills, and the ability to operate with discretion and professionalism in a fast-paced environment.

Key Responsibilities

Executive Support

• Provide administrative, secretarial, and operational support to the MD, Director of Operations in SA, and the UK Director.
• Handle correspondence, manage priorities, and act as a trusted liaison between directors and internal/external stakeholders.
• Support both professional and personal matters with discretion and efficiency.

Diary Management

• Manage calendars, schedule meetings, and coordinate appointments across time zones.

Travel Management

• Plan and manage all aspects of local and international travel — including bookings, itineraries, visa documentation, and expense claims.

Meeting Coordination

• Prepare meeting agendas, circulate documentation, and take accurate minutes.
• Track and follow up on action items to ensure timely completion.

Office Administration

• Serve as the first point of contact for all visitors, clients, and suppliers.
• Manage and maintain office and kitchen supplies, equipment, insurance, and general upkeep.
• Manage cleaning staff and ensure a consistently professional, clean, and organized workspace.
• Coordinate boardroom bookings and desk allocations to ensure efficient use of office space and smooth daily operations.
• Sort out ad hoc administration requests from the Operations Team promptly and efficiently.
• Liaise with contractors, landlords, service providers, and IT support.

Finance & Reconciliation

• Prepare and process payment requests, expense claims, and reconciliations.
• Maintain accurate records for monthly reporting and financial tracking.

Confidentiality & Discretion

• Handle sensitive information with absolute confidentiality and professionalism.

Prioritisation & Flexibility

• Help directors manage workload, prioritise commitments, and remain focused on strategic goals.
• Adapt to changing priorities, schedules, and occasional after-hours requirements.

Required Qualifications, Experience & Skills

Education & Experience: Certificate or Diploma in Office Administration, Secretarial Studies, or related field (preferred).

Minimum 5 years' experience supporting senior executives (MD / CEO / Director level).

Experience within the financial services or professional consulting environment advantageous.

Technical & Professional Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Trello .

Strong organizational and time management abilities with meticulous attention to detail.

Excellent written and verbal communication skills.

Ability to multitask, prioritize effectively, and work under pressure.

High emotional intelligence, professionalism, and proactive problem-solving ability.

Must have a reliable vehicle and valid driver's license .

Ideal Candidate Attributes

Calm under pressure and thrives in a dynamic environment.

Approachable and professional with a strong sense of initiative.

Discreet and trustworthy, capable of handling sensitive information.

Team player who contributes positively to company culture.

Location: Onsite – Newlands, Cape Town

Reporting to: Director of Operations

Working Hours: 09h 00 (flexibility required based on business needs). We will only respond to applications sent to