Personal Assistant

Future Teams; Cape Town; Remote; ZAR 250 000 - 450 000; Full time

Job summary

A UK-based client in the commercial and construction sector is seeking a highly organised Personal Assistant to support the Managing Director. This remote role is open to candidates residing in South Africa and requires at least 3-5 years of experience in a similar role. The ideal candidate will demonstrate strong administrative and communication skills and handle diverse responsibilities while ensuring confidentiality and discretion.

Qualifications

• 3–5 years' experience as a Personal Assistant or Executive Assistant in relevant industries.
• Experience supporting a senior executive across a range of responsibilities.
• Exceptional attention to detail and ability to multitask effectively.

Responsibilities

• Provide full administrative and organisational support to the Managing Director.
• Manage daily schedules, appointments, and communications.
• Assist with project documentation and company communications.

Skills

Administrative skills

Communication skills

Organisational skills

Problem-solving mindset

IT literacy

Tools

Google Workspace

Microsoft Office

CRM systems

Job description

Personal Assistant – Managing Director

Our UK-based client is a fast-growing, dynamic business operating within the commercial and construction sector, known for delivering exceptional design-led and technical projects.

With a strong commitment to innovation, efficiency, and quality, they pride themselves on fostering a collaborative environment where each team member contributes to driving operational excellence and business growth.

They are now seeking a highly organised and proactive Personal Assistant to provide professional and personal support to the Managing Director.

This is a varied and fast‑paced role that requires a resourceful, detail-oriented, and dependable individual who can manage multiple priorities effectively while maintaining discretion and professionalism.

This is a remote position open to those living anywhere in South Africa.

Responsibilities

• Provide full administrative and organisational support to the Managing Director, managing daily schedules, appointments, and communications.
• Oversee email inboxes, take messages, and respond to general enquiries professionally and promptly.
• Support business development and sales functions – logging new enquiries, producing proposals, coordinating follow‑ups, and maintaining CRM data.
• Assist with project documentation, including technical submissions, design coordination, and progress tracking.
• Support marketing and design initiatives – review and edit materials, research emerging technologies, and help manage company communications.
• Manage document control and design communication processes between internal teams and clients.
• Record and manage meeting notes, tasks, and action lists using the company's management system.
• Handle confidential personal matters such as household arrangements, travel bookings, and appointments for the MD.
• Contribute to the overall operational efficiency of the business by proactively identifying and resolving issues.

Qualifications & Requirements

• Minimum 3–5 years' experience as a Personal Assistant or Executive Assistant, ideally within the construction, design, or commercial industries.
• Proven experience supporting a senior executive or director across a wide range of professional and personal responsibilities.
• Strong administrative and coordination skills with exceptional attention to detail.
• Excellent communication skills – both written and verbal – with a professional, polished approach.
• Highly organised with the ability to multitask and prioritise effectively in a fast‑paced environment.
• Strong IT literacy across Google Workspace, Microsoft Office, and CRM systems.
• Ability to maintain discretion and confidentiality at all times.
• A proactive, problem‑solving mindset and a can‑do attitude.

Additional Information

Load Shedding: Applicants must be able to ensure they can maintain internet and power during UK office hours.

Employment type: Full-time

Seniority level: Mid‑Senior level

Industry: Commercial and construction, service industry machinery manufacturing

Location: Remote – South Africa