Personal Assistant

Swift Hr; Cape Town; On-site; ZAR 250 000 - 350 000; Full time

Job summary

A staffing agency in Cape Town is seeking an experienced administrative assistant to provide comprehensive support to the company director. This role involves managing calendars, scheduling, and coordinating with internal teams while ensuring efficient organization of digital filing systems. Candidates should have a degree, proficiency in Microsoft Office, and strong administrative abilities. A valid driver's licence is also required, and prior experience in a similar role is advantageous.

Qualifications

• Degree qualified.
• Proficient in Microsoft Office Suite, with advanced Microsoft Excel skills.
• Valid driver's licence.

Responsibilities

• Deliver administrative and organisational support to the company director.
• Manage calendars, scheduling, travel arrangements and meetings.
• Maintain and organise digital filing systems.
• Draft, edit and format documents, emails and reports.
• Coordinate with internal teams and external service providers.

Skills

Strong organisational and administrative abilities

Friendly communication

Client-facing experience

Proactive approach

Multitasking

Education

Degree qualified

Tools

Microsoft Office Suite

Microsoft Excel

Job description

Overview

Provide comprehensive administrative and organisational support to the company director in a fast‑paced environment – servicing international project management opportunities.

Key Responsibilities

• Deliver administrative and organisational support to the company director
• Manage calendars, scheduling, travel arrangements and meetings
• Maintain and organise digital filing systems (Google Drive and Microsoft)
• Draft, edit and format documents, emails and reports
• Coordinate with internal teams and external service providers
• Capture expenses and raise invoices
• Liaise with accountants to submit monthly documents and information
• Perform ad‑hoc tasks and problem‑solving as required
• Attend all meetings, review AI‑generated minutes and distribute to stakeholders

Qualifications

• Degree qualified
• Proficient in Microsoft Office Suite, with advanced Microsoft Excel skills
• Valid driver’s licence

Skills and Attributes

• Strong organisational and administrative abilities
• Friendly, reliable and professional communication
• Client-facing experience
• Proactive and solution‑driven approach
• Ability to multitask and work independently
• Prior experience in a similar role (construction sector experience advantageous)
• Living locally an advantage also

Kindly apply if you meet the minimum requirements.

Should you not hear back from us within 2 weeks consider your application as unsuccessful.