Payroll Officer

Tracker Connect Ltd; Randburg; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading payroll solutions provider is seeking a Payroll Officer in Gauteng, Randburg. The successful candidate will handle the payroll processing for approximately 1,500 employees, ensuring compliance with payroll legislation and company policies. This role requires 3–5 years of payroll experience, proficiency in Sage People, and strong analytical skills. Join a dynamic team and play a vital role in our financial operations.

Qualifications

• 3–5 years’ experience in full payroll processing.
• E-Filing experience.
• Clear credit record.

Responsibilities

• End-to-end payroll processing for ~1,500 employees.
• Review and validate overtime claims.
• Generate statutory and third-party payment reports.

Skills

Strong numerical and analytical skills

Advanced MS Excel

Communication skills

Confidentiality & Integrity

Problem-Solving

Education

Matric / Grade 12

Payroll or Accounting qualification

Tools

Sage 300 People

ESS

VIP

Job description

Job title: Payroll Officer

Job Location: Gauteng, Randburg

Deadline: November 08, 2025

Introduction

TRACKER is seeking an experienced, energetic, and passionate Payroll Officer to join our team. The successful candidate will be responsible for the end-to-end preparation and processing of monthly payroll for approximately 1,500 employees using the Sage People payroll system. This role requires accuracy, confidentiality, and the ability to work under pressure while ensuring compliance with payroll legislation and company policies.

Job Description

• End-to-end payroll processing for ~1,500 employees on Sage People (including onboarding, leave, and terminations).
• Review and validate overtime claims, reimbursements, and deductions.
• Collaborate with HR to ensure accurate employee data flow and maintenance.
• Administer the ESS system and support employees with queries.
• Manage provident fund claims and medical aid applications.
• Assist with Workman’s Compensation claims and queries.
• Prepare and submit labour department documentation (maternity, unpaid leave, terminations).
• Handle payroll-related queries via the payroll department inbox.
• Generate statutory and third-party payment reports (e.g., PAYE returns).
• Maintain a robust document control system.
• Stay updated on company policies and tax legislation affecting remuneration.
• Prepare month‑end journals and finance reports (overtime, leave balances, headcount, etc.).
• Produce and distribute standard reports on Sage 300 People.
• Provide analytical remuneration data and insights to management.
• Present payroll-related content during monthly employee inductions.
• Participate in ad hoc projects and presentations.

Minimum Requirements

• Matric / Grade 12.
• 3–5 years’ experience in full payroll processing.
• Payroll or Accounting qualification (advantageous).
• Strong numerical and analytical skills.
• E‑Filing experience (advantageous).
• Advanced MS Excel (VLOOKUP, pivot tables, formulas).
• Proficiency in MS Word and PowerPoint.
• Clear credit record.

Technical & Job-Specific Skills

• Payroll Software Proficiency: Sage 300 People, ESS, VIP.
• Payroll Legislation Knowledge: Tax laws, UIF, PAYE, SDL, and statutory compliance.
• Excel & Data Management: Strong spreadsheet and data validation skills.
• Numerical Accuracy: High attention to detail in salary, deduction, and benefit calculations.
• Time Management: Ability to meet strict deadlines and manage multiple pay cycles.

Soft Skills

• Confidentiality & Integrity: Handle sensitive employee data with discretion.
• Communication: Strong written and verbal communication with HR, finance, and employees.
• Problem‑Solving: Resolve discrepancies and payroll errors efficiently.
• Organizational Skills: Maintain accurate records for audits and compliance.
• Adaptability: Stay current with legislation changes and system upgrades.
• Teamwork & Initiative: Work independently and collaboratively, sharing innovative ideas.

Bonus Skills

• Basic accounting knowledge.
• Report generation and analysis.
• Employee benefits administration experience.
• Knowledge of labour law and HR processes.
• Accounting / Financial Services jobs.