Payroll & Hr Generalist

Execustaff; Gauteng; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A staffing agency in South Africa seeks a Payroll & HR Generalist for their Johannesburg branch. The role requires 4-5 years of HR generalist experience, strong payroll experience on VIP, and knowledge of South African legislation. The ideal candidate should possess excellent interpersonal and analytical skills and be able to handle multiple tasks effectively. This position ensures efficient payroll administration and supports various HR functions.

Qualifications

• 4-5 years of HR Generalist experience with strong payroll experience.
• Extensive knowledge of relevant South African legislation.
• Proficient in MS Office Suite.

Responsibilities

• Check new employee documentation and load them on payroll before deadlines.
• Process terminations accurately and ensure financial risk minimization.
• Complete payroll reconciliations monthly and ensure compliance.

Skills

HR Generalist Experience

Payroll Experience on VIP

Knowledge of South African legislation

MS Office Suite

Interpersonal skills

Analytical skills

Job description

One of our clients are seeking a Payroll & HR Generalist for their Johannesburg branch.

The ideal candidate should have 4-5 years HR Generalist Experience and experience working in Payroll on VIP. Please only apply should you meet all of the requirements.

Should you not receive any feedback from us with regards to your application after 2 weeks, please consider your application unsuccessful.

Purpose

To support the business through consultation, provide advice and guidance, improve efficiency, build and maintain excellent relationships between management and employees.

Required Qualifications and Experience

4 - 5 Years HR Generalist Experience with strong experience in payroll working on VIP

Extensive knowledge of relevant South African legislation (UIF, SDF, PAYE, WCA)

Sound knowledge and experience in SA Labour Legislations (BEE, EE, BCEA, LRA)

Related experience in all HR component areas e.g. compensation and benefits, employee relations, etc.

Proficient in MS office Suite (Excel, Word, Power point)

Ability to use database for recording and reporting

Required Competencies

A strong work-ethic

Ability to exercise tact and discretion in dealing with sensitive and confidential information

Energetic, ability to perform multiple tasks in conjunction with day-to-day activities

Strong follow-up and prioritization skills

Must be able to work without supervision

Interaction with business units to build meaningful relationships

High attention to detail

A positive, team-player attitude

Excellent interpersonal skills and effective communication skills

Able to meet all deadlines and targets

Analytical and problem solving skills

Drive for results

Building and Maintaining Relationships within the business with management and staff

Key responsibilities for this position include :

Payroll Administration

Check that new employees have correct documentation and accurately load them on payroll before the 15th of each month

Process all terminations accurately as per set deadlines and ensure that employees who have left are not paid to minimise financial risk

Capture accurate information on transfers, salary changes, maternity, staff loans, study loans, business mileage reimbursement, garnisheeorders and other related payroll changes as per set deadlines

Accurately capture overtime and ensure that it is duly authorized before processing to minimise financial risk

Payroll Reconciliations

Accurate reconciliation of payroll accounts on a monthly basis (Medical aid, provident fund, PAYE, skills levy, General Ledger)

Accurate payment of monthly reconciliations to third parties as per deadline before the 7th of each month

Reconcile IRP5's annually and submit to SARS as per set deadline to ensure compliance

Calculate and make provision for WCA assessment fee and submit to Compensation Commissioner annually and ensure it is paid before deadline to minimise financial risk to the company

Monitor and ensure that statutory and benefits obligations are complied with at all times to avoid financial penalties and minimise risk

Liaise with finance department to ensure that all statutory payments (PAYE, UIF, SDL, WCA) are paid as per set deadlines

Registration of new Employees

Ensuring the existence, communication and application of appropriate Policies and Procedures to enforce compliance

Provide management with meaningful and quality report on new employees, terminated employees, job transfers, etc, before the 31st of each month to enable them to plan properly

Communication to management and staff on payroll related activities through a business communiqué to keep them updated with new trends

Assist with the process of a potential disability where it is expected that an employee will not recover from an accident, injury or ill health to ensure compliance to policies

Ensure that information loaded onto VIP is always accurate and reliable (master file)

Compile accurate quarterly employment statistics and ensure it is submitted on time to ensure compliance.

Payroll queries

Monitor and ensure that payroll queries send through the mailbox are investigated and answered correctly within 24 hours

Liaise with third parties (benefits administrators) in dealing with employee queries when necessary, and provide feedback as per agreed deadline

Keep customers in the loop about their queries by providing regular feedback about status of their queries

Payroll Reports

Compile all required reports within deadlines

Job Profiling

Monitor and ensure that there are job profiles for all positions

Ensure that all employees have signed job profiles with their Line Managers

New employees sign job profiles to ensure a clear understanding of required performance standard

Employees transferred to new positions sign new job profiles to have a clear understanding of their new roles and responsibilities, as well as the required performance standard

Recruitment

Conduct initial interviews with all shortlisted candidates

Business Partnering

Create and maintain productive relationships with allocated business partners through providing advice and conducting visits

Meet monthly with business partners to increase visibility of HR in the business and proactiveness

Provide feedback on deliverables to direct manager as per agreed timelines

Keep all informed about progress on the real need through written communication, telephone communications and interpersonal meetings

Build a positive image of the department through exceeding client expectations at all times

Provide support to the Managers and staff to proactively identify areas that need HR intervention to increase staff morale

Employee Engagement

Conduct new employee engagement survey and give feedback

One on one sessions with new employees to ensure they adjust to our culture

One on one sessions with existing employees in allocated areas to establish if there are any issues

Address issues where necessary to maintain and increase employee morale

HR Administration

Assist with induction by presenting policies and procedures to new employees

Agreements with service providers are in place and negotiate for a reasonable placement fee

Maintain effective relationships with external service providers by evaluating performance through SLAs

Conduct exit interviews and give feedback to Line Managers on areas that need improvement

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