Payroll & HR Administrator

Agri Technovation (Pty) Ltd; Wellington; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A progressive agribusiness in Wellington seeks a Payroll & HR Administrator to manage payroll processing and support Learning & Development functions. The ideal candidate has 2-3 years of experience and is proficient in payroll legislation, HRIS, and Microsoft Excel. This role demands strong numerical skills, attention to detail, and the ability to maintain high standards of compliance and confidentiality.

Qualifications

• 2-3 years of proven experience as a Payroll Administrator or similar role.
• Experience with HRIS is beneficial.
• Fully bilingual in Afrikaans and English.

Responsibilities

• Process payroll for South African and international employees accurately.
• Maintain and update employee data within the HRIS.
• Ensure full compliance with statutory payroll requirements.

Skills

Strong numerical aptitude

Excellent attention to detail

Strong written and verbal communication skills

Exceptional time management

Able to function independently and collaborate in a team

Education

National Senior Certificate

Certificate in Payroll Administration or equivalent

Tools

Sage

SAP Payroll System

SAP HCM

Microsoft Excel

Job description

The Payroll & HR Administrator is responsible for the accurate and compliant processing of South African (monthly) and international (bi-weekly, bi-monthly, and monthly) payrolls. The role also supports the Learning & Development (L&D) function by handling training logistics, scheduling, and records management. It demands strong payroll knowledge, administrative capability, and exceptional attention to detail.

Key Responsibilities

Payroll Administration:

• Maintain and update employee data accurately within the HRIS, including onboarding, terminations, salary adjustments, and employment status changes.
• Ensure payroll records are correctly set up and consistently aligned with HRIS data.
• Collaborate closely with the HR team to validate all employee information relevant to payroll processing.
• Administer leave records, ensuring proper integration between leave management modules and payroll to reflect correct balances and payouts.
• Ensure full compliance with all statutory payroll requirements (e.g., PAYE, UIF, SDL, COIDA), tax legislation, and internal company policies.
• Process payrolls for both South African (monthly) and international employees (across bi-weekly, bi-monthly, and monthly cycles), ensuring accuracy, deadlines, and local compliance.
• Prepare detailed payroll summaries and reports for management review and approval prior to payroll release.
• Process and submit third-party payments in a timely manner.
• Coordinate with Finance for payroll reconciliations, general ledger entries, and preparation of payroll-related financial statements or audits.
• Address and resolve employee payroll and benefits queries promptly, maintaining high standards of confidentiality and professionalism.
  
  

Learning & Development Coordination:

• Facilitate the onboarding of new employees on the Learning Management System (LMS), ensuring timely access to required learning modules.
• Coordinate and manage induction training, including scheduling, tracking attendance, and maintaining records of completion.
• Generate and distribute training progress reports from the LMS and HRIS for internal stakeholders.
• Capture records of non-iLearn (external or informal) training on the HRIS, ensuring data integrity for compliance and reporting purposes.
• Design and create quizzes and surveys using the LMS or approved platforms to assess learning retention and gather feedback.
  
  

Skills and Capabilities

• Strong numerical aptitude
• Excellent attention to detail
• Able to follow structured processes and instructions
• Strong written and verbal communication skills
• Able to function independently and collaborate in a team
• Exceptional time management and organizational skills
• Able to work within non-negotiable deadlines and maintain high standards
  
  

Minimum Requirements

Qualifications:

• National Senior Certificate
• Certificate in Payroll Administration or equivalent
  
  

Experience:

• 2-3 years of proven experience as a Payroll Administrator or similar role
• Experience with international payroll preparation will be advantageous
• Experience with HRIS is beneficial
  
  

Job Related Knowledge:

• Legislation – SARS, UIF, and all relevant remuneration regulations
• BCEA
• Funds – Medical Aid, Pension Fund, Retirement Fund, etc.
• HR Policies and Procedures
• Payroll software programs – Sage, SAP Payroll System, SAP HCM, etc.
• Microsoft Excel
  
  

Other Specific Requirements:

• Fully bilingual (Afrikaans and English)
• Proficiency in Microsoft Office, especially Excel