Payroll Clerk

Esteem Recruitment; Durban; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A recruitment agency is seeking a Payroll Clerk in Durban, KwaZulu-Natal. The successful candidate will assist with accurate and timely processing of payroll for employees. Key responsibilities include processing payroll, capturing employee data, verifying timesheets, and addressing payroll queries. Ideal candidates will have at least 3 years of experience in payroll administration, strong numerical skills, and knowledge of South African labour laws. This role is crucial for maintaining compliance and ensuring employee satisfaction.

Qualifications

• Minimum 3 years experience in payroll administration.
• Knowledge of South African labour laws and statutory requirements.

Responsibilities

• Process payroll accurately and on time for all employees.
• Capture and maintain employee data (new hires, terminations, salary changes).
• Verify timesheets, overtime, and leave records for accuracy.
• Calculate earnings, deductions, and statutory contributions.
• Prepare payslips and distribute them.
• Assist with payroll queries and resolve discrepancies.

Skills

Numerical skills

Analytical skills

Attention to detail

Organizational skills

Time management skills

Communication skills

Interpersonal skills

Computer literacy

Education

Grade 12 (Matric)

Diploma / Certificate in Payroll, Finance, or HR

Tools

Sage

VIP

PaySpace

Pastel Payroll

Job description

Job Purpose

The Payroll Clerk will be responsible for assisting with the accurate and timely processing of payroll for employees on a contract basis. The role requires strong attention to detail, confidentiality, and the ability to meet deadlines while ensuring compliance with company policies and statutory requirements.

Key Responsibilities

• Process payroll accurately and on time for all employees.
• Capture and maintain employee data (new hires, terminations, salary changes, etc.).
• Verify timesheets, overtime, and leave records for accuracy.
• Calculate earnings, deductions, and statutory contributions (PAYE, UIF, SDL).
• Prepare payslips and distribute them to employees.
• Assist with payroll queries and resolve discrepancies.
• Reconcile payroll reports and submit monthly statutory returns.
• Assist in year-end processes including tax certificates (IRP5).
• Maintain payroll records in compliance with company policies and legislation.
• Support the HR and Finance departments with payroll-related reporting.

Qualifications & Experience

• Grade 12 (Matric) essential.
• Diploma / Certificate in Payroll, Finance, or HR (advantageous).
• Minimum 23 years experience in payroll administration.
• Experience with payroll systems (e.g., Sage, VIP, PaySpace, Pastel Payroll).
• Knowledge of South African labour laws and statutory requirements.

Skills & Competencies

• Strong numerical and analytical skills.
• High level of accuracy and attention to detail.
• Confidentiality and integrity.
• Excellent organizational and time management skills.Ability to work under pressure and meet deadlines.
• Good communication and interpersonal skills.
• Computer literacy (MS Office, particularly Excel).