Payroll Assistant

Exceed HR and Recruitment; Stellenbosch; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A recruitment agency in Stellenbosch is seeking a Payroll Assistant. The role involves updating payroll processes, managing employee queries, and ensuring compliance with statutory regulations. Ideal candidates will have a degree in Human Resources or Industrial Psychology, along with experience in payroll administration. Strong Excel skills and familiarity with payroll systems like SAGE VIP or PaySpace are essential.

Qualifications

• 1–2 years work experience in a Payroll Assistant or similar role.
• Knowledge and experience in African country payroll administration.

Responsibilities

• Update salary list, schedule and payroll for new employees.
• Assist with payroll processes and reporting.
• Handle payroll related queries and leave management.
• Ensure compliance with statutory regulations.

Skills

Working knowledge of payroll systems

Analytical with good math skills

Proficient in MS Excel

Education

Human Resources Management degree

Industrial Psychology degree

Financial or Commercial degree

Tools

SAGE VIP

People Soft

PaySpace

Job description

Payroll Assistant job vacancy in Stellenbosch.

Duties and Responsibilities:

• Update salary list, schedule and payroll for new employees, resignations, on a monthly/weekly basis.
• Assist with fortnightly/monthly payroll processes such as updating reports, checking and reconciling.
• Assist with processing and facilitating annual increase and bonus payments.
• Process other financial compensations or deductions (casuals, staff loans, commissions etc.).
• Handle payroll related queries (SARS queries, leave and salary administration queries etc.).
• Leave management.
• SARS EMP501 bi-annual and annual submissions ensure compliance with statutory regulations.
• Process workman’s compensation submissions and payments annually.
• Pension fund, provident fund and medical insurance schedule administration.
• Processing of maternity leave salaries & documentation for Department of Labour.
• Quarterly STATSSA reporting.
• COIDA registration, submissions, payments and compliance.
• Maintaining records of employee data in both paper and the database and ensure all employment requirements are met.
• Filing & scanning of employee documentation (promoting a paperless environment).
• Ensuring that Pension fund, Provident fund & Medical insurance documentation are up to date.
• Assisting with the onboarding process.
• Ad-Hoc HR functions.

Requirements:

• Human Resources Management degree / Industrial Psychology degree
• Financial or Commercial degree will be advantageous.
• 1 – 2 year’s work experience in a Payroll Assistant or similar role.
• Working knowledge of payroll systems. (SAGE VIP, People Soft, PaySpace etc.)
• Knowledge and experience in African country payroll administration.
• Analytical with good math skills.
• Proficient in using MS Excel (V-lookups, pivot tables and graphs).
• PaySpace knowledge will be advantageous.