Payroll Assistant

Gg Financial Recruitment; Cape Town; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A financial recruitment agency in Cape Town is seeking a Payroll Assistant to assist with payroll processing and various administrative tasks. The role requires 3-5 years of payroll experience, proficiency in Microsoft Office, and strong organizational skills. The ideal candidate will manage payroll functions on VIP Premier and ensure compliance with relevant procedures and deadlines.

Qualifications

• 3–5 years of relevant experience in payroll.
• Proficient in using payroll software.
• Strong organizational skills, able to meet deadlines.

Responsibilities

• Full payroll function on VIP Premier.
• Complete UI19 forms and handle queries.
• Assisting external restaurants with T&A System.

Skills

Knowledge of payroll related procedures

Proficient in Microsoft Office packages

Knowledge of biometric systems

Analytical acumen

Strong communication skills

Attention to detail

Tools

VIP Premier

Job description

Department : Finance

Reports to : Payroll administrator

Location : Airport IndustriaÂ

Function : To assist the Payroll administrator with various payroll functions, processing of payroll and payroll tasks and coordination.

Immediately to 30th November 2025

Minimum Required Experience :

• 3 â 5 yearsâ relevant experience in a similar position
• Knowledge of any and all payroll related procedures
• Proficient in Microsoft packages essential (Word, Excel, PowerPoint, Outlook) and payroll software (VIP Premier)
• Knowledge and experience on biometric systems
• Knowledge and experience iro WCA / Coida claims & website
• Knowledge and experience iro UIF processes etc

Key competencies

• Ability to handle sensitive and confidential information
• Excellent organisational skills - ability to perform tasks in a timely manner, schedule, and stick to deadlines
• Great attention to detail
• Proficient in numbers and figures and analytical acumen
• Has a good understanding of payroll reporting principles and practices
• Strong written and verbal communication skills with an ability to build relationships internally and externally
• Good time management and a problem-solving attitude
• Responds promptly to needs, requests for assistance and meets commitments
• Teamwork â balances team and individual responsibilities
• Ethics â works with integrity
• Oral communication â speaks eloquently and persuasively in all manner of situations
• Judgement â includes appropriate people in decision making and makes such decisions in a timeous manner
• Dependability â follows instructions, responds to direction and takes responsibility for own actions and area of work
• Initiative â able to think outside of the box and well as to offer and ask for help when needed.

Key Responsibilities :

• Full payroll function on VIP Premier (monthly & hourly paid employees)
• Termination of employees on VIP and completing all withdrawal forms iro pension & provident funds
• Completing and submitting all UI19 forms (any and all claims)
• Dealing will all UI19 queries
• Importing & exporting hours and reports from the T & A System (biometric)
• Creating shifts etc on T & A systems
• Assist and guide external restaurants with the T & A System to ensure that the system works correctly and are setup correctly
• Validating all documentation iro foreign employees (work permits / passports etc)
• Completing and submitting all new applications iro medical aid / pension fund & provident fund
• Completing and submitting all accident reports iro WCA / Coida claims on the eCoida website
• Following up on above claims
• Reconciling any and all month end reports
• Managing basic office administrative tasks including filing, printing, reporting and emailing
• Assist with monthly reports
• Maintain digital and physical payroll records
• Assist with annual audits
• Liaising with the Department of Labour and WCA
• General ad-hoc duties