Payroll and Office Administrator

CLS Human Capital Specialists; Centurion; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading human capital consulting firm in Gauteng is looking for a Payroll and Office Administrator. This role involves managing payroll processing, issuing invoices through Sage, and overseeing office procurement. Ideal candidates will have at least 5 years of experience in payroll administration and proficiency in relevant software. Strong organizational skills and bilingual proficiency in Afrikaans and English are essential. Competitive compensation package offered.

Qualifications

• 5+ years of experience in payroll administration.
• Proficiency in managing multiple client payrolls.
• Strong administrative skills including filing, record-keeping.

Responsibilities

• Process payroll accurately and on time.
• Generate and issue invoices using Sage.
• Manage office procurement and inventory levels.
• Provide administrative support to management.

Skills

Payroll processing

Sage Accounting Software

Tax compliance

Organizational skills

Problem-solving skills

Bilingual (Afrikaans and English)

Education

National Senior Certificate

Certificate in Payroll Administration

Tools

Sage

Google Suite

MS Office (Excel)

Job description

Job title: Payroll and Office Administrator

Job Location: Gauteng, Centurion

Deadline: November 06, 2025

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Introduction

• We are seeking a highly organized, detail-oriented, and proactive individual to join our team. This role involves managing payroll processing for our clients, issuing invoices using Sage, and overseeing office procurement.
• The ideal candidate will possess strong analytical skills, excellent attention to detail, and the ability to prioritize tasks effectively.
• If you thrive in a fast-paced environment and enjoy handling diverse responsibilities, we encourage you to apply.

Job Purpose

• To efficiently manage client payroll processing, ensure timely and accurate invoicing using Sage, and manage the procurement of office supplies and services.
• This role will play a key part in ensuring smooth administrative and financial operations for both our clients and the internal team.

Requirements

Minimum education (essential): National Senior Certificate

Minimum applicable experience (years): 5+ years in payroll administration.

Minimum education (desirable): Certificate in Payroll Administration or a relevant Finance, Accounting, or Business Administration qualification.

Required nature of experience

• Payroll processing, particularly managing multiple client payrolls
• Proficiency in invoicing clients using Sage or similar accounting software
• Handling tax submissions and compliance reporting
• Experience in office procurement
• Managing financial records, reconciliations, and expense tracking
• Strong administrative skills including filing, record-keeping, and workflow coordination

Skills and Knowledge (essential)

• Strong understanding of payroll processing, tax deductions, and compliance
• Proficiency in Sage Accounting Software, Payspace (payroll system), Google Suite, MS Office (especially Excel – intermediate level)
• Strong organisational and multitasking abilities
• Excellent communication and problem-solving skills

Other

• Proficient in both Afrikaans and English
• Own transport and a valid driver’s license (for office-related purchases)

Key Performance Areas, Weights and Objectives

Payroll Administration (35%)

• Process payroll for clients accurately and on time
• Ensure compliance with statutory deductions and tax laws
• Address payroll-related queries and provide support to clients
• Maintain accurate payroll records and ensure confidentiality
• Prepare and submit payroll reports and reconciliations
• Manage leave tracking and processing for clients
• Provide system support for payroll-related technical issues
• Draft payroll-related communications (e.g., salary increase letters, deduction letters, advance agreements, etc.)
• Handle payroll tax submissions, including EMP201 and EMP501 reconciliations

Client Invoicing (30%)

• Generate and issue invoices for clients using Sage
• Monitor outstanding invoices and follow up on overdue payments
• Assist with billing adjustments and resolve client queries
• Ensure proper VAT application and compliance in all invoices
• Ensure timely and accurate processing of client invoices

Office Procurement and Purchases (20%)

• Manage the procurement of office supplies, equipment, and materials.
• Handle small, day-to-day office purchases as required.
• Maintain inventory levels and reorder essential supplies in a timely manner.
• Maintain Records of small purchases and reconcile expenses

Administrative Support (15%)

• Handle general office administration, filing, and correspondence
• Provide administrative support to management when required
• Maintain financial and administrative records in an organised manner
• Coordinate facility maintenance and service provider arrangements

Closing: 2025-11-06

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