Payroll Administrator (Sage 300 People) - 12 Months Fixed Term Contract

Ecowize; Milnerton; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading payroll services provider in South Africa is seeking a Payroll Administrator to ensure accurate payroll processing in line with company policies and legislation. Responsibilities include maintaining employee data, processing payroll on time, and collaborating with HR and Finance for seamless operations. The ideal candidate will have experience in payroll and strong attention to detail.

Qualifications

• Experience in payroll processing and administration.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality regarding employee data.

Responsibilities

• Ensure accurate and timely payroll processing.
• Provide payroll reports to employees and managers.
• Collaborate with HR and Finance for seamless payroll processing.

Job description

The purpose of the role is to ensure accurate and timely payroll processing in line with company policies, South African legislation, and best practice standards. The Payroll Administrator is responsible for capturing, maintaining, updating, and terminating employee data accurately; ensuring statutory compliance; and processing payroll with accuracy and on schedule. This role builds trust, minimizes financial risk, and supports a positive employee experience through efficient payroll administration.

Primary Objectives

1. Customers (Internal & External)

• Provide accurate monthly payroll check reports to employees and line managers on time.
• Respond professionally and timeously to payroll queries, escalating delays with required urgency where necessary.
• Advise employees on payroll-related policies and procedures when appropriate.
• Collaborate closely with HR, Finance, and sites to ensure seamless payroll processing and other timekeeping system requirements. (for example, PRP)

2. Accurate and On-time Payroll Processing, Reports and Validations

• Minimise financial risk by capturing payroll data accurately and reconciling own inputs before submission for approval.
• Collect, sort, and validate payroll information from HR and sites to ensure completeness on the payroll system.
• Verify that all processing information is fully supported by required documentation and authorisations.
• Load new employees, maintain records (e.g., banking detail changes), process once-off changes (annual increases), and finalise terminations including final pay and leave encashment.
• Complete statutory and compliance submissions, including UIF (UI-19), certificates of service, provident fund claims, and maternity documentation.
• Accurately process all relevant payroll elements for the current period, including, but not limited to: Earnings, Deductions, Company Contributions, Fringe Benefits, Leave Transactions.
• File salary input monthly, ensuring records are complete and audit-ready.
• Prepare monthly payroll reports per checklist for submission to the payroll team leader.
• Provide general administrative support and assist with ad hoc payroll-related tasks.

3. Continuous Improvement : Business Processes

• Identify payroll process inefficiencies or compliance risks and raise improvement opportunities, particularly in relation to own stakeholder engagement (e.g., required procedures and documentation from line managers).
• Share lessons learned and collaborate with colleagues to improve accuracy and consistency.
• Take initiative to upskill and broaden own payroll knowledge (systems, legislation, reporting) to add value within the payroll team.

4. Ecowize Values

• Demonstrate Partnership by fostering collaboration across HR, Finance, and operational teams.
• Show Excellence through accuracy, diligence, and delivering error-free payroll outputs.
• Uphold Integrity by protecting confidential employee data, ensuring compliance, and applying payroll rules consistently and fairly.