Payroll Administrator Market Related

First Garment Rental T / A Bidvest Laundry Group; Cape Town; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A laundry services company in Cape Town is seeking a Payroll Administrator to handle payroll processes and maintain accurate records. The ideal candidate will have 3-5 years of experience with Payspace / Dynamics and strong knowledge of payroll legislation. Responsibilities include processing payroll, preparing reports, and maintaining employee records, ensuring compliance and efficiency in the payroll system.

Qualifications

• Minimum of 3–5 years’ experience as a Payroll Administrator.
• Exposure to reporting tools in Payspace / Dynamics.
• Understanding of labour relations and grievance procedures.

Responsibilities

• Process payroll accurately and efficiently.
• Submit monthly reports to relevant departments.
• Maintain records of sick leave and annual leave.

Skills

Comprehensive knowledge of Payspace / Dynamics

Ability to process payroll from start to finish

Excellent interpersonal skills

Proficient in MS Word, MS Excel, MS Outlook

Education

Grade 12 / NQF level 4 or equivalent

Literacy and numeracy on NQF level 4

Computer literacy on NQF level 4

Tools

Payspace / Dynamics

Biometric systems

Job description

Introduction

The Cape Town Branch, located at 14 Nourse Avenue, Epping Industrial Park, is recruiting a Payroll Administrator. In line with the Bidvest Laundry Group Employment Equity objectives, preferences will be given to people from designated groups.

Responsibilities

• Comprehensive knowledge and understanding of Payspace / Dynamics and the reporting tools in Payspace / Dynamics.
• Comprehensive knowledge and understanding of Time & Attendance reporting systems and tools.
• Comprehensive knowledge and understanding of legislation related to the processing of Payroll.
• Comprehensive knowledge and understanding of administrative requirements and systems relating to the running and processing of payroll.
• Comprehensive understanding of debits, credits, and journals.
• Basic understanding of the Tax Year End.
• Basic understanding of IR related legislation and codes of good practice.
• Basic understanding of finance and financial systems.
• Basic understanding of labour relations, grievance procedures, and disciplinary procedures, with the ability to expedite relevant actions/measures.
• Ability to process payroll from start to finish.
• Ability to process all 3rd‑party payments, e.g., Unions, Garnishee payments.
• Ability to prepare cheques and EFTs for processing.
• Ability to identify and analyze month‑to‑month variances in variable and fixed amounts.
• Ability to ensure that clocking and payroll input data has been accurately captured by checking the input versus the output.
• Ability to submit monthly reports to the Financial, Human Resources, Operations and Payroll departments.
• Ability to maintain accurate records of sick leave, annual leave and family responsibility leave.
• Ability to liaise with management regarding staff appointments, terminations, remuneration, conditions of service and other relevant information.
• Ability to ensure all administrative functions relating to Payspace / Dynamics / Biometrics, including backups and rollovers, are completed efficiently and accurately.
• Ability to prepare and reconcile monthly salaries and wages on a regular basis.
• Ability to calculate and process all increases and bonuses as per wage agreements.
• Ability to design, implement and maintain systems and procedures to ensure accurate administrative/record‑keeping systems.
• Ability to plan, prioritise and organise work to achieve goals and meet deadlines.
• Ability to perform minute‑taking activities and send out meeting requests as required.
• Ability to develop and maintain an accurate administrative system regarding all HR/IR/Payroll related files, records and documents effectively and efficiently.
• Ability to assist the Financial Manager with admin‑related tasks.
• Ability to manage employee relationships and union relationships effectively.
• Excellent interpersonal skills and the ability to communicate effectively in English, both verbally and in writing.
• Proficient computer literacy in MS Word, MS Excel, MS Outlook and company‑related software.

Qualifications

• Grade 12 / NQF level 4 or equivalent.
• Literacy and numeracy on NQF level 4 and higher (Compulsory).
• Computer literacy on NQF level 4 and higher (Compulsory).

Experience

Minimum of 3–5 years’ experience as a Payroll Administrator with exposure to reporting tools in Payspace / Dynamics payroll system, time and attendance / biometric systems.

Knowledge Advantage

Knowledge of the PRP Honeycomb Time and Attendance system will be an advantage.