Payroll Administrator

Hungry Lion; Stellenbosch; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A fast-food restaurant chain is seeking a Payroll Administrator to manage group payroll processes and supervise payroll staff. Candidates should have extensive experience in payroll administration, particularly in African countries, and be proficient in SAGE 300 People and Microsoft Excel. This position requires handling payroll for over 5000 employees, ensuring compliance with policies while maintaining high attention to detail.

Qualifications

• At least 5 years’ experience in a similar role.
• Experience with payroll processes in African countries.
• Large payroll experience (5000+ employees).

Responsibilities

• End-to-end processing of group payrolls.
• Supervise payroll administrators throughout the process.
• Maintain payroll operations by following policies and procedures.

Skills

SAGE 300 People

Microsoft Excel

Payroll administration knowledge

Supervisory skills

Attention to detail

Tools

UKG Dimensions

Monday.com

Google Workspace

Job description

ROLE OVERVIEW

The purpose of this position is to ensure that group payroll processes are administered and supported correctly and efficiently, to administer the payroll accounting process and to collaborate with internal and external stakeholders on reconciliations and payroll payments.

DUTIES/RESPONSIBILITIES

• End-to-end processing of group payrolls for review by the Supervisor and the Manager
• Supervise and assist payroll administrators with the end-to-end payroll process
• Review all payroll hours imported for monthly and weekly payrolls via UKG Dimensions
• Release all payslips via ESS portal as per payroll timelines
• Assist Payroll Supervisor with Group Leave Management Process
• Assist Payroll Supervisor with all Payroll Payments via First Management Services
• Responsible for all 3rd Party Payments and Bank Allocations
• Responsible for all Payroll Journal Process and Reporting to Finance
• Responsible for Paymenow Deduction and Reconciliation Process
• Administer all Payroll Queries via FreshDesk Portal
• Maintain payroll operations by following policies and procedures; reporting necessary changes
• Provide staff with maternity and termination documents
• Resolve payroll queries on FreshDesk Portal
• Assist with the monthly Group Tax Validation Process. All mandatory master data must be up to date
• Assisting the Payroll Team with ad hoc duties and on-going projects
• Contribute to team effort by accomplishing related results as needed

REQUIREMENTS

Essential:

• At least 5 years’ experience in a similar role
• SAGE 300 People
• Knowledge and experience of African countries'payroll administration and payroll accounting
• Experience working in a high-pressure, fast-paced environment
• Large payroll experience (5000+more employees)
• Must have excellentworking knowledge of Microsoft, especially Excel

Desirable:

• Experience using UKG Dimensions Workforce Management (Time & Attendance)
• Monday.com experience
• Working experience with Google Workspace
• QSR or retail branch network experience.

COMPETENCIES

• Professional verbal, written, and interpersonal communication skills
• High degree of attention to detail with strong administration abilities
• High degree of honesty, confidentiality and integrity
• Strong relationship-building skills
• Self-starter and results-oriented
• Must be able to exercise judgment and independently determine when to take appropriate action where necessary
• Must possess conflict-management and resolution skills
• Ability to handle situations professionally with sensitivity, diplomacy and tact
• Uses initiative to collect and review information to ensure that objectives are met and to keep relevant people informed through feedback loops