Payroll Administrator

Pro Personnel; Rustenburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading payroll firm in Rustenburg is seeking a Payroll Administrator to handle bonus calculations and ensure payroll accuracy. The ideal candidate will possess a Grade 12 certificate, payroll experience of 2-3 years, and knowledge of SAGE 300 People. Strong analytical skills and attention to detail are essential. Remuneration is negotiable based on skills and experience.

Qualifications

• Minimum 2 - 3 years payroll experience with bonus administration.
• Experience in SAGE 300 People is essential.

Responsibilities

• Perform calculations for bonus payouts according to company policies.
• Ensure that bonus payments are accurate and timely.
• Maintain accurate records of bonus-related data.
• Compile periodic reports for management decision-making.
• Analyze large datasets using advanced Excel functions.
• Conduct validation of payroll data for accuracy.
• Prepare documentation for audits and compliance inspections.
• Collaborate with internal stakeholders for bonus administration.

Skills

Advanced Microsoft Word & Excel

Interpretation and communication skills

In-depth knowledge of payroll systems

Self-management

Planning

Numerical and analytical skills

Attention to detail and commitment to accuracy

Education

Grade 12 Certificate / Equivalent NQF Level 4

Certificate in Payroll or Finance related field

SAGE VIP Certificate

Tools

SAGE 300 People

Job description

Responsibilities

• Perform accurate and detailed calculations to determine bonus payouts based on established formulae, criteria, company policies and procedures.
• Ensure that all bonus payments are accurate and processed within the set timelines.
• Maintain, update and safeguard accurate records of bonus-related data across the company.
• Compile periodic and ad-hoc reports, providing insights and trends for management decision-making.
• Analysis of large datasets through the application of advanced Excel functions (e.g. Pivot tables, VLOOKUP, etc.).
• Conduct regular validation of payroll data for accuracy and consistency.
• Prepare documentation and reports for internal and audits, external audits, and compliance inspections.
• Resolve all discrepancies promptly to uphold data integrity.
• Collaborate effectively with all internal stakeholders to gather necessary inputs for bonus administration.
• Attend to and resolve all employee bonus and other payroll queries, professionally.
• Import information into the payroll system accurately.
• Issue weekly and monthly payslips within the set timelines.
• Submission and tracking of third-party claims according to relevant policies and procedures.
• Reconcile payments made to external service providers and variances between the payroll and financial systems.
• Maintain court orders (garnishees) and ensure accurate deduction thereof.
• Maintain and archive employee records and files.
• Resolve internal and external discrepancies and deal with complaints and queries in a professional manner.
• Perform daily, weekly, and monthly checks to ensure accuracy of the payroll information.
• Provide assistance during financial year-end and audit processes.

Technical / managerial Skills

• Advanced Microsoft Word & Excel.
• Interpretation and communication skills.
• In-depth knowledge of payroll systems
• Self-management
• Planning
• Numerical and analytical skills
• Attention to detail and commitment to accuracy

Qualifications

• Essential: Grade 12 Certificate / Equivalent NQF Level 4
• Certificate in Payroll or Finance related field
• SAGE VIP Certificate

Physical / Legal Requirements

• Medically fit
• No criminal record
• Driver's license

Experience

• Essential: 2 - 3 years Payroll experience, with bonus administration.
• Knowledge and experience in SAGE 300 People

Remuneration

Salary will be negotiable depending on skills, qualifications, and experience