Payroll Administrator

Smith Garb & Associates; Randburg; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A leading South African payroll firm is seeking a Payroll Administrator to manage monthly payroll for around 800 employees. Candidates must have at least 5 years of experience in payroll processing, a relevant qualification, and proficiency in VIP Premier. The role requires strong analytical skills and attention to detail while ensuring compliance with payroll regulations.

Qualifications

• Minimum of 5 years payroll processing experience with monthly-paid employees.
• In-depth knowledge of payroll regulations and tax laws.
• Ability to handle confidential information with discretion.

Responsibilities

• Process monthly payroll for approximately 800 employees.
• Review and audit payroll data for accuracy and compliance.
• Manage terminations and severance packages.

Skills

Analytical skills

Communication skills

Attention to detail

Problem-solving skills

Education

Certificate, Diploma, or Degree in Accounting, Finance, Business Administration

Tools

VIP Premier

Job description

Key Responsibilities

• Process monthly payroll for approximately 800 employees.
• Review and audit payroll data for accuracy, completeness, and compliance.
• Ensure correct deductions for taxes, benefits, and retirement contributions.
• Process adjustments for bonuses, overtime, and commissions as necessary.
• Manage terminations, severance packages, and third-party payments (provident fund, medical aid, garnishees).
• Prepare and maintain payroll reports, including GL reconciliations and adjustments.
• Manage auditing processes and provide relevant information to auditors.
• Maintain and update payroll software and employee payroll records.
• Oversee Employee Self-Service (ESS), including the generation and uploading of IRP5s / IT3s.
• Collaborate with HR and Finance to resolve payroll discrepancies and ensure accuracy.
• Support the management of employee benefits and related payroll deductions.
• Assist with disability claims, unemployment claims, and maternity documentation.
• Provide general administrative and clerical support related to payroll and HR as required.

Qualifications and Experience

• Education : Certificate, Diploma, or Degree in Accounting, Finance, Business Administration, or a related field.
• Experience : Minimum of 35 years payroll processing experience, including experience managing monthly‑paid employees.
• Technical Skills : Proficiency in VIP Premier is essential.
• Knowledge & Attributes : In-depth knowledge of payroll regulations, tax laws, and benefits administration.
• Strong analytical and problem‑solving skills.
• Excellent attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Ability to handle confidential information with discretion.