Payroll Administrator

Competent Candidates; Pretoria; On-site; ZAR 300 000 - 500 000; Full time

Job summary

A reputable payroll services company in Pretoria is seeking a Payroll Administrator to manage payroll processes and related functions. The ideal candidate will have a degree in finance or accounting, possess 6-8 years of payroll administration experience, and demonstrate proficiency in relevant software like PaySpace and SAGEX3. Strong communication skills and the ability to work in a team are essential. This role offers an opportunity to ensure accurate payroll management within a supportive environment.

Qualifications

• 6-8 years experience in payroll administration.
• Experience with labour legislation and payroll calculations.
• Proficiency in Excel, Word, and PowerPoint.

Responsibilities

• Ensure payroll information is correct before processing.
• Process monthly payroll transactions.
• Prepare monthly reconciliations for payroll-related expenses.
• Generate employee payslips and administer payroll systems.
• Assist with queries from authorities.

Skills

Payroll administration

Communication skills

Teamwork

Excel

SARS requirements

Education

Degree in finance, accounting or related field

Certificate in payroll (advantageous)

Tools

PaySpace

SAGEX3

Word

PowerPoint

Job description

Duties & Responsibilities

POSITION IMMEDIATELY AVAILABLE

Our client with a National footprint is looking for a candidate that can fulfill the following:

• Formal Education: Degree in finance, accounting or related field. Certificate in payroll (advantageous)
• Experience: 6-8 years experience in payroll administration
• Knowledge: Labour Legislation impacting on payroll; payroll calculations; SARS requirements including tax directives; PaySpace would be an advantage
• Proficiency in the following: Excel, Word, and PowerPoint

Duties: Philosophy

• To ensure that payroll information is always correct and checked before being processed
• Process monthly payroll transactions on the Payroll system (appointments, increases, terminations, transfers, contributions, and deductions, etc.)
• Communicate payroll deadlines, policies and procedures
• Process adjustments on the Payroll system
• Prepare all monthly reconciliations (salary, tax, medical aid, provident funds)
• Prepare payroll-related management information as requested as well as providing payroll and leave reports to the business units monthly
• Load invoices on SAGEX3 with adequate reconciliations to the payroll system
• Prepare payment requisitions for all salary-related transactions, including directors' remuneration and facilitate payment with the respective business units
• Maintain adequate record-keeping and support for transactions recorded on the Payroll system
• Register companies with the relevant authorities (SARS, Workmen's Compensation and Department of Labour)
• Prepare, reconcile and submit declarations in respect of EMP's, EMP's, UIF declarations and Compensation declaration and facilitate payment with the respective business units
• Generate and release employee IRP5's and payslips
• Administer the Group's Medical Aid and Provident Fund portals including updating information, requesting schedules and querying inaccurate information provided
• Provide support to the HR Team in terms of process integration and other information required (including but not limited to preparation on dummy payslips, manual leave calculations etc.)
• Prepare information for the internal and external auditors
• Primary liaisons with the PaySpace consultants in respect of the Payroll system
• Administer the payroll system and other related controls, including access controls and back-up management (including by not limited to new entity set ups, changing tax rates, monthly cut off deadlines)
• Assist with queries from the respective authorities (SARS, Workmen's Compensation and Department of Labour), internal auditors and external auditors
• Assist with all staff related queries on a daily basis
• Monthly maternity leave salary calculations

People skills

• Ability to communicate with a variety of individuals on all levels in order to obtain, confirm information and resolve queries
• Work effectively in a team

Desired Experience & Qualification

• Payroll
• Administrator
• Sage