Payroll Administrator

Bluespec Holdings; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading payroll management company in South Africa seeks an experienced payroll specialist to oversee the full payroll process. Responsibilities include managing employee data, ensuring compliance with local laws, preparing tax submissions, and generating payroll reports. Strong knowledge of Sage 300 People and South African payroll legislation is required.

Responsibilities

• Manage the full payroll process using Sage 300 People.
• Maintain accurate and up-to-date employee records.
• Ensure compliance with South African labour laws.
• Prepare and submit statutory payroll tax reports.
• Update the Sage 300 People and ERS Biometrics systems.
• Generate accurate payroll reports for management.
• Maintain secure and organized payroll files.
• Provide support to employees regarding payroll queries.

Job description

Key Responsibilities

• Payroll Processing: Manage the full payroll process using Sage 300 People, including salary calculations, deductions, overtime, bonuses, terminations, and leave processing. Ensure accurate and timely salary payments via electronic transfer.
• Employee Data Management: Maintain accurate and up-to-date employee records, including hours worked (via ERS Biometrics), banking details, pay rates, and all relevant payroll-related data.
• Compliance with Legislation: Ensure all payroll activities are compliant with South African labour laws, including BCEA, UIF, PAYE, SDL, and SARS requirements.
• Tax Submissions: Prepare, reconcile, and submit all statutory payroll tax reports and declarations (e.g., EMP201, EMP501) within required deadlines.
• System Maintenance: Regularly update the Sage 300 People and ERS Biometrics systems with employee information, leave records, and any payroll-related changes.
• Report Generation: Generate and distribute accurate payroll reports, costing summaries, and variance reports for management, finance, and audit purposes.
• Record Keeping: Maintain secure, confidential, and well-organized payroll files to ensure compliance and audit-readiness at all times.
• Employee Support: Provide professional support to employees regarding payroll queries, payslip explanations, and any issues related to salary processing.