Payroll Administrator

Staff Solutions Recruitment; Gqeberha; On-site; ZAR 200 000 - 350 000; Full time

Job summary

A leading recruitment agency in South Africa is seeking an experienced payroll professional to oversee payroll operations. The role involves ensuring compliance with payroll legislation, administering benefits, and processing payroll transactions. Ideal candidates will have strong SAP proficiency and experience in payroll administration. This opportunity offers a chance to work in a dynamic environment focused on employee support and accuracy.

Qualifications

• Experience in managing payroll operations and related functions.
• Ability to process claims related to employee benefits.
• Experience with timekeeping systems and biometric systems.

Responsibilities

• Ensure payroll services align with company policies.
• Process all payroll transactions and execute monthly payroll runs.
• Administer company benefits and respond to employee queries.

Skills

Proven experience in payroll processing and administration

Strong knowledge of payroll legislation

Proficiency in payroll software (e.g., SAP)

High attention to detail and accuracy

Strong organizational and communication skills

Tools

SAP

Payspace

Job description

Key Responsibilities

Payroll Administration

• Ensure payroll services align with company policies and employee expectations.
• Supervise payroll department staff and oversee daily payroll functions.
• Process all payroll transactions, including new hires, terminations, transfers, and employee updates.
• Deductions, allowances, manual payments, and short payments.
• Calculate and process sick leave, maternity leave, and termination benefits.
• Execute monthly payroll runs and ensure the accuracy of payroll reports.
• Manage payroll database updates post-processing.
• Submit electronic salary and wage payments.
• Generate and upload General Ledger files to SAP.
• Prepare and file statutory returns (PAYE, UIF, SDL) on a monthly basis.
• Reconcile and process third-party payments (e.g., taxes, pensions, medical aid, garnishees).
• Maintain accurate historical records of all payroll and third-party transactions.
• Conduct monthly and annual reconciliations for SARS, including IRP5s.
• Prepare journal entries and reconcile payroll with the general ledger.

Time & Attendance (T&A)

• Maintain and update the time and attendance system, including biometric systems.
• Monitor employee attendance, resolve anomalies, and authorize overtime and leave payments.
• Generate and distribute weekly and monthly attendance reports.
• Coordinate with department heads to verify weekly timesheets.
• Manage staff onboarding, transfers, and terminations in the T&A system.
• Report system issues to management and ensure consistent performance.

Benefits Administration

• Administer company pension, provident, and sick fund schemes.
• Manage medical aid memberships for pensioners and staff.
• Process claims related to disability, retirements, withdrawals, and funerals.
• Reconcile contributions and generate monthly remittance statements.
• Respond to employee and beneficiary queries regarding benefits.

Query Management

• Address and resolve payroll-related queries from both employees and management.
• Make necessary corrections and ensure updates are reflected in subsequent payroll runs.

Candidate Requirements

• Payspace Experience (advantageous)
• Proven experience in payroll processing and administration.
• Strong knowledge of payroll legislation, tax regulations, and benefits administration.
• Proficiency in payroll software (e.g., SAP) and timekeeping systems.
• High attention to detail and accuracy.
• Strong organizational and communication skills.
• Ability to handle confidential information with integrity.

If you are a dependable payroll professional with a solid background in payroll operations and employee support, we encourage you to apply.