Part-Time Research Administration & Publications Coordinator

University of Pretoria; Pretoria; On-site; ZAR 90,000 - 120,000; Part time

Job summary

University of Pretoria invites applications for a part-time Technical Assistant (20 hours per week) in the Department of Family Medicine, School of Medicine. The role coordinates research projects, manages ethics forms, and supports postgraduate research activities.

You will track publications, assist with journal submissions, proofreading, and prepare templates for theses under UP guidelines. Prior research background is advantageous.

Qualifications

• Computer literacy with MS Word, Excel, PowerPoint, EndNote, Gmail and advanced Microsoft 365 skills.
• Strong communication and interpersonal skills, well organized and committed to excellence.
• Ability to build relationships with clients and stakeholders by listening and responding to needs.
• Ability to work under pressure without supervision and perform routine tasks accurately.
• Excellent verbal and written language and communication skills.
• Attention to detail and accuracy in work.

Responsibilities

• Coordinate and manage all research projects and evaluate documents to be submitted.
• Maintain updated ethics forms electronically and monitor research progress for researchers.
• Send reminders to staff and students on renewal deadlines and assist with ethics submissions.
• Manage publication output submissions and upload research output on InfoEd and SAMRC systems.
• Establish a monthly tracking method for publications from planning to publication.
• Submit articles and ISSN/DOI proofs to UP RIMS and ensure all publications are uploaded.
• Provide annual briefings on research aspects for MMed students and guide postgraduate students.
• Proofread and language-edit articles, manuscripts and theses per UP guidelines and assist with journal searches and funding applications.
• Assist students with PhD committee applications and provide UP templates for theses and proposals.
• Ensure manuscripts are submitted to accredited journals and formatted per journal styles.
• Edit references, proofs, and guide staff toward HEA-approved and ISI-indexed journals.
• Manage payments of journal publication fees on the UP list.

Skills

MS Word

Excel

PowerPoint

EndNote

Gmail

Microsoft 365

Communication

Organisation

Stakeholder management

Attention to detail

Education

Three-year diploma

Grade 12

Bachelor's degree (advantage)

Job description

University of Pretoria invites applications for a part-time Technical Assistant (20 hours per week) in the Department of Family Medicine, School of Medicine. The role coordinates research projects, manages ethics forms, and supports postgraduate research activities.

You will track publications, assist with journal submissions, proofreading, and prepare templates for theses under UP guidelines. Prior research background is advantageous.