Part-Time Receptionist

The Business Exchange; KwaZulu-Natal; On-site; ZAR 50 000 - 200 000; Part time

Job summary

A professional office environment provider in uMhlanga seeks a friendly and organised part-time Receptionist. The role involves managing the front desk, directing calls, and creating a welcoming atmosphere for clients and tenants. Ideal candidates should have front-line reception experience and strong communication skills. Join a dynamic team focused on providing exceptional service.

Qualifications

• Must have a minimum of one to two years' experience in a front-line reception role.
• Experience in managing a busy reception environment.
• Ability to assist visitors with technical issues.

Responsibilities

• Manage the reception area and provide excellent customer experiences.
• Direct incoming calls and manage correspondence.
• Coordinate boardroom operations and handle walk-in queries.

Skills

Customer service experience

Reception management

Technical boardroom equipment

Strong verbal and written English communication

Education

Minimum grade 12 qualification

Tools

Microsoft Office

Google Workspace

Job description

Are you a friendly, organised and flexible individual? We’re looking for a part-time/temp Receptionist to stand in when needed for our team at uMhlanga and help us create a warm, professional environment for our clients and tenants. In this role, you will be managing the front desk independently. Therefore, we are looking for a reliable and experienced person.

Duties and responsibilities

• Owning the reception area and creating worldclass experiences for all who visit The Business Exchange, irrespective of whether they are tenants, visitors, employees or clients.
• Controlling and directing all incoming calls and correspondence for the The Business Exchange itself and managing all incoming calls on behalf of tenants.
• Managing all centre operations, such as the coordination of boardrooms and dealing with walk-in queries.

• Assisting tenants with day-to-day operational queries and problems. This includes escalating them to the appropriate department or person.
• Screening all incoming deliveries and ensuring they go to the right area or tenant.

Skills, competencies and minimum criteria

• Minimum grade 12 qualification required.
• A minimum of one to two years’ experience in front-line reception (or similar) role.
• Previous experience in front desk management and/or the property industry highly advantageous.
• Ability to manage a very busy reception environment with little to no external support.
• Extensive customer services experience.
• Experience in dealing with difficult, irate and careless tenants highly advantageous.
• Proven previous experience in dealing with technical boardroom equipment (connecting laptops to projectors or televisions, conference calling, etc.)
• Strong computer literacy (must be able to function very comfortably in the Microsoft Office and Google environments).The candidate must be able to assist visitors and clients in connecting their devices and being the first level of support without needing to contact IT immediately.

Behavioural competencies

• Highly presentable.
• Incredibly strong verbal and written English communicator who can liaise with visitors, clients and team members.
• Proactive, driven work ethic.
• Strongly dependable.
• Enthusiastic and positive can-do attitude.
• Service-oriented person who thrives on pleasing visitors, tenants and staff.
• High attention to detail.
• Vibrant and welcoming energy.