PART-TIME CREATIVE ARTS ADMINISTRATOR (FIXED TERM - 12 MONTHS)

Independent Schools Association of Southern Africa; Gauteng; On-site; ZAR 200 000 - 300 000; Part time

Job summary

A private educational institution in Gauteng seeks a Part-Time Creative Arts Administrator to provide administrative support for the Creative Arts Departments. The successful candidate will manage communications, coordinate events, and handle logistics for creative programs. An interest in the arts and strong organizational skills are essential. Applications must include a CV and references to [e-mail] by 5 December 2025.

Benefits

Competitive remuneration package

Superior facilities

Wonderful working environment

Qualifications

• Organised, innovative, and detail-oriented administrator required.
• Excellent communication, scheduling, and coordination skills needed.
• Must manage multiple tasks and deadlines effectively.

Responsibilities

• Coordinate calendars, bookings, notifications for Creative Arts events.
• Manage requisitions and billing for events.
• Liaise with marketing for social media updates.

Skills

Organised

Innovative

Detail-oriented

Excellent communication

Scheduling and coordination

Strategic agility

Enthusiasm for the Arts

Education

Relevant administrative qualification

Job description

PART-TIME CREATIVE ARTS ADMINISTRATOR (FIXED TERM – 12 MONTHS)

Dainfern College is an independent English-medium, co-educational school situated on Broadacres Drive, Dainfern, north of Fourways in Johannesburg. The College caters for Grades 0-12 and offers IEB Matric as the Grade 12 exit exam. Our ethos is Christian and is based on the core concept of respect. We seek to develop skills for life required to unlock unique personal potential and to nurture creative thinkers with the confidence to become leaders through the provision of an innovative, relevant, and quality education. We celebrate diversity and are affiliated with the international network of Round Square schools. School details can be found at http://www.dainferncollege.co.za .

Dainfern College requires a Part-Time Creative Arts Administrator to provide administrative support to the College Creative Arts Departments and ensure the efficient running, communication and coordination of arts events, programmes and activities across the College.

The successful candidate will:

• Be an organised, innovative and detail-oriented administrator.
• Have a relevant administrative qualification and/or appropriate experience.
• Demonstrate excellent communication, scheduling and coordination skills.
• Be proficient in managing multiple tasks and deadlines.
• Show strong strategic agility and initiative.
• Display an enthusiasm for the Arts and support the College’s vision for a cohesive, vibrant cultural offering.

Key responsibilities would include:

• General Administration Coordinating calendars, bookings, notifications and communication for Creative Arts events.
• Managing requisitions, billing, payments and parent contra payments.
• Overseeing venue bookings, consent forms, transport arrangements and risk management communication.
• Coordinating catering, set-up, strike, storage and logistics for events.
• Liaising with Marketing for social media, newsletter and app updates.
• Managing awards administration including certificates, parent communication and award tracking.
• Identifying opportunities for students and monitoring deadlines, fees and requirements.
• Drama Arts Liaise with production teams that are organising costumes, props, makeup and set.
• Liaising with photography teams for production shots.
• Supporting VIP event arrangements.
• Music Registering students for individual music lessons and music examination boards (Trinity & ABRSM).
• Managing communication regarding venues, deadlines, certificates and fees.
• Coordinating festivals, eisteddfods, tours and adjudicators.
• Supporting specialist music teachers with room allocation, maintenance and communications.
• Overseeing instrument movement and Breaktime Blues performances.
• Visual Arts Arranging transport/couriers for artworks and exhibition materials.
• Coordinating internal and external exhibition setups with Maintenance.
• Managing entries, requisitions and logistics for art competitions.
• Overseeing the Major Production set design team, assisting with props and set painting (including afternoon and weekend commitments).

A competitive remuneration package, superior facilities and a wonderful working environment will be enjoyed by the successful candidate.

Should you be interested in applying for this position, please email a full Curriculum Vitae together with a covering letter and the names and contact numbers of three referees to [e-mail] for the attention of the Mr Andrew Baker. Please use ‘Creative Arts Administrator’ as the subject line.

CLOSING DATE: Friday, 5 December 2025

Only short-listed applicants will be contacted. If you have not heard from the College by 30 January 2026, please assume that your application has been unsuccessful.

Dainfern College reserves the right to make an appointment prior to the closing date of this vacancy should a suitable candidate be found. Candidates are therefore encouraged to submit applications timeously. Dainfern College also reserves the right not to make an appointment. An application will not in itself entitle the applicant to an interview or appointment, and failure to meet the minimum requirements of the advertised post will result in applicants being automatically disqualified from consideration.

POPIA Disclaimer: Dainfern College is committed to ensuring the confidentiality of personal information and all reasonable measures will be taken to protect the personal information of applicants. Your information will be used solely for recruitment and statutory purposes associated with this position. By applying, you acknowledge this disclaimer.

Dainfern College is an equal opportunities employer and is committed to employment equity. Appointments are made in line with the College’s Transformation strategies

Closing Date

05/12/2025

Dainfern, Fourways, Johannesburg, Gauteng, South Africa