Pa To Managing Director

Smac Gallery; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A contemporary art gallery in Cape Town is seeking a motivated Personal Assistant to the Managing Director. This full-time role requires strong organisational skills and the ability to communicate effectively in a fast-paced environment. Responsibilities include providing administrative support, managing schedules, and handling travel arrangements. Candidates should have 2-3 years of experience, particularly in the arts industry, and possess excellent communication skills. A valid driver's licence is also required.

Qualifications

• Minimum of 2–3 years' experience in a professional environment.
• Experience in the arts industry or gallery environment is an advantage.
• Excellent written and verbal communication skills in English.
• Valid driver's licence and own car.

Responsibilities

• Provide comprehensive administrative support to the Managing Director.
• Manage the Director's calendar and correspondence.
• Handle all travel arrangements locally and internationally.
• Oversee smooth day-to-day running of the gallery.
• Assist with artwork sales and client liaison.

Skills

Organisational skills

Communication skills

Interpersonal skills

Time management

Attention to detail

Tools

Mac

Excel

Adobe InDesign

Adobe Photoshop

Job description

PA to Managing Director Cape Town | Full-time, Permanent | Junior to Mid-level Position SMAC Gallery is looking for a highly motivated and dynamic individual to join our Cape Town team as a Personal Assistant to the Managing Director.

This is a hands‑on role within a fast‑paced contemporary art environment, ideal for someone with exceptional organisational skills, strong communication abilities, and a passion for the arts.

• Salary: Dependent on experience
• Start Date: As soon as possible
• Probation: 3 months
• Working Hours: Monday to Friday, 09h
• Two Saturdays per month, 10h
• Overtime required during busy periods and exhibition openings

Key Responsibilities

• Provide comprehensive administrative and personal support to the Managing Director
• Manage the Director's calendar, schedule, and correspondence across multiple companies
• Handle all travel arrangements (local, regional, and international)
• Act as a liaison between the Director and internal / external stakeholders
• Conduct research and assist in project management and special projects
• Maintain confidentiality and discretion at all times
• Oversee and assist with the smooth day-to-day running of the gallery, including artwork sales and post‑sale client liaison
• Artist communication, logistics, and production support
• Basic project and event management
• Artwork and database administration
• Storeroom and supplier management
• Assistance with installations, gallery design, and communications

Requirements

• Minimum of 2–3 years' work experience in a professional environment — experience in the arts industry, event / project management, or a gallery environment is a strong advantage
• Excellent written and verbal communication skills (English)
• Highly organised, detail-oriented, and able to prioritise effectively
• Strong interpersonal skills and professional demeanour
• Proven ability to work under pressure and meet deadlines
• Discreet, trustworthy, and reliable
• Advanced Mac and Excel proficiency; Adobe InDesign / Photoshop experience beneficial
• Valid driver's licence and own car
• Contactable references essential

If you are a proactive, committed, and detail-driven individual eager to grow within a dynamic arts environment, we would love to hear from you.

To Apply: Please send your CV and a short motivation letter to the subject line: Application – PA to Managing Director (Cape Town). Job Type: Full-time. Work Location: In person.