Owner Relations

Talent Sam; Durban; Remote; ZAR 200 000 - 300 000; Full time

Job summary

A property management firm in Durban is seeking an Owner Relations Officer to manage relationships with property owners. You will advocate for owners, ensure timely communication, and coordinate various administrative tasks across departments. The ideal candidate has 1-2 years of hospitality experience, excellent communication skills, and proficiency in project management tools. This role requires adaptability and the ability to multitask efficiently in a remote environment.

Qualifications

• 1-2 years of experience in Hospitality in a team lead or supervisory capacity.
• Advanced or professional proficiency in English.
• Familiarity with financial reports and profit and loss statements.

Responsibilities

• Build relationships with property owners and respond to their communications in a timely manner.
• Coordinate day-to-day tasks including owner stays, onboarding, and P&L reports.
• Collaborate with various departments to satisfy owner requests.

Skills

Excellent communication skills

Strong problem-solving abilities

Interpersonal skills

Analytical abilities

Project management

Multitasking

Adaptability

Negotiation skills

Education

Degree in Hospitality, Business Administration or similar

Tools

Clickup

Google Workspace

Breezeway

Job description

The Owner Relations Officer is responsible for championing owner relationships with the assigned portfolio.

Responsible for assisting daily administrative tasks by providing constant updates to Account Executives on both daily and urgent tasks. Coordinating with different departments including Design, Maintenance, Finance, listing and guest experience team to provide updated information and follow-ups.

Key Responsibilities

• Be an owner advocate.
• Building relationships with property owners, through active communications regarding their investment performance, regulatory, policy, and operational changes.
• Ensure all communications related to assigned portfolio/market are responded within a timely fashion:
  • Phone calls: answer within 3 phone rings or 2 minutes for any missed calls during business hours.
  • Emails, Text, WhatsApp, WeChat: respond within 5 minutes during working hours (9am - 9pm EST) or 12 hours outside of working hours.
  • Internal communications: actively monitoring Slack & Internal Emails to respond within 2 minutes for urgent items and 30 minutes for non‑urgent items, or within the first 1 hour of the next scheduled shift for non‑urgent items communicated outside office hours.
• Coordinate and follow up on various day‑to‑day tasks including owner stays, quotes approvals, onboarding, and P&L reports.
• Proficient on various project management and online tools (e.g., Clickup, Google Workspace, Breezeway, etc.) and maintain client databases (CRM) to ensure all information is correct and up to date.
• Collaborate with other departments to address owner requests and achieve the highest level of satisfaction.
• Cultivate trust and personal connections with owners to further understand their needs and identify opportunities.
• Manage and develop performance of direct reports.
• Actively communicate with internal team members and cultivate resources to support owner success.
• Respond to communications from current and prospective clients to develop strong, personal rapport and resolve concerns.
• Manage client‑related tasks in our project management tool, ensuring timely progress and prioritization of pending tasks.
• Stay aware of company goals and strategies to ensure projects align with business priorities.
• Provide creative insights and solutions to address client/organizational challenges.
• Perform additional duties as assigned.

OH&S

• Actively participate and contribute with the improvement of company procedures and processes.
• Follow all procedures and guidelines and applicable law and regulations.
• Promote a professional and cooperative working environment, based on mutual respect and trust.
• Promote safe behaviour in the workplace.
• Experience in Hospitality, Business Administration, Marketing, Communications, or a related field.
• Minimum of 1–2 years of experience in Hospitality in a team lead or supervisor capacity.
• Excellent communication, interpersonal, and negotiation skills.
• Strong problem‑solving and analytical abilities.
• Ability to prioritize and manage multiple tasks and projects simultaneously.
• Proficiency in using project management tools and software.
• Adept at building and maintaining strong relationships with clients and stakeholders.
• Familiarity with financial reports and an understanding of profit and loss statements.
• Flexibility to work Business EST Time Zone between 8am and 10pm EST, weekdays, weekends, and public holidays.
• Comfortable working in a remote (work‑from‑home) environment with stable/high‑speed & reliable Internet.

Language

• Advanced or Professional Proficiency in English

Soft Skills

• Demonstrated proficiency in verbal and written communication in English, enabling effective communication with property owners, company stakeholders, and team members.
• Self‑motivated and capable of multitasking in a fast‑paced environment, ensuring timely progress on client‑related tasks and project management.
• Adaptability and responsiveness to changing conditions, priorities, technologies, and requirements in order to maintain the highest level of client satisfaction and support department efficiency.
• Professional demeanor and strong time‑management skills, allowing for effective delegation, guidance, and collaboration with Account Executives and other departments.
• This role typically requires 40 hours on duty and 10 hours on call a week. The candidate needs to demonstrate a resilient and get‑it‑done attitude and be able to work under high pressure.
• Proficiency in creative problem‑solving and the ability to address client and organizational challenges using innovative, indirect approaches.