Operations Coordinator

Rad Hires; Cape Town; Remote; ZAR 200 000 - 300 000; Full time

Job summary

A staffing and payroll company is seeking a full-time remote Operations Coordinator. The role involves handling payroll processes, ATS management, and supporting a high-energy New York team. Ideal candidates should have experience with QuickBooks, strong critical thinking skills, and the ability to work independently. This position offers $15/hr with flexible working conditions and opportunities for growth.

Benefits

$15/hr rate

Flexible work hours

Onboarding and ongoing training

Observance of standard US holidays

Fair PTO policy

Room for growth

Qualifications

• Strong analytical and communication skills.
• Prior work experience in staffing, recruiting, or consulting environments.
• Reliable home office setup with wired internet and modern computer.

Responsibilities

• Support staffing and payroll functions.
• Manage data and reporting in JobDiva.
• Process payroll and invoices ensuring compliance.

Skills

Fluent English

Critical thinking

Experience with QuickBooks

Organizational skills

Detail-oriented

Ability to work autonomously

Education

College degree or equivalent experience

Tools

JobDiva

QuickBooks

Paylocity

Job description

Operations Coordinator (Remote – Full-Time, South Africa)

About the Role: We\'re looking for a full-time remote Operations Coordinator to support our staffing and payroll operations. You\'ll manage key back-office functions— payroll processing, ATS (JobDiva) administration, and QuickBooks tasks— ensuring accuracy, speed, and smooth collaboration across teams. You\'ll work closely with our high-energy New York team (US EST hours) and will play a key role in keeping our operations running efficiently.

What You\'ll Do

• Handle daily operations supporting staffing and payroll functions.
• Manage data and reporting in JobDiva (ATS), keeping candidate records accurate and updated.
• Process payroll and invoices in Paylocity and QuickBooks, ensuring compliance with multi-state tax regulations.
• Support accounting and back-office tasks: billing, invoicing, record keeping.
• Communicate clearly with internal teams, consultants, and vendors.
• Identify and resolve operational issues; suggest process improvements.
• Maintain organized documentation and track KPIs.
• Work remotely full-time during US Eastern Standard Time (9am–5pm EST).

What We\'re Looking For

• Fluent English—excellent written and spoken communication.
• Critical thinker who asks questions, solves problems, and learns fast.
• Experience with QuickBooks and payroll systems (Paylocity preferred).
• Background in staffing operations or recruiting back office is a strong plus.
• Highly organized and detail-oriented; able to manage multiple tasks.
• Resilient, adaptable, and comfortable working in a dynamic team culture.
• Reliable home office setup: wired internet, modern computer, quality headset, quiet workspace.
• Independent contractor setup—comfortable working autonomously.
• Nice to Have: Experience with multi-state US payroll.
• Prior work in staffing, recruiting, or consulting environments.
• College degree or equivalent experience demonstrating strong analytical and communication skills.

What We Offer

• $15/hr (equivalent to $2,000/month depending on experience)—full time, remote position (40 hrs/week, US EST hours).
• Independent contractor role with flexibility and autonomy.
• Onboarding and ongoing training on JobDiva, QuickBooks, Paylocity, and other tools.
• Work closely with a fast-paced, high-performing New York team.
• Exposure to payroll, recruiting operations, and back-office management.
• Observance of standard US holidays and a fair PTO policy.
• Room to grow— we value curiosity, intelligence, and character.