Operations Assistant - Property

Excellerate JHI; Sandton; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A leading real estate services company in Sandton is seeking an Operations Assistant to support property management functions. The ideal candidate will have a minimum Grade 12 qualification with Accountancy, along with 1-2 years of relevant experience in facilities or operations management. Responsibilities include maintaining tenant relationships, managing schedules for inspections, and assisting with general admin duties. This position offers opportunities for professional growth and values diversity in the workplace.

Qualifications

• 1-2 years of relevant experience in Facilities or Operations Management.
• Experience in overseeing daily operations and coordinating team efforts.
• Knowledge of quality standards, contract management, and statutory requirements.

Responsibilities

• Create and maintain spreadsheets for insurance claims and service schedules.
• Send reminders for OHS Act inspections and follow up on quotations.
• Assist with general admin duties and manage compliance documentation.

Skills

Proficiency in MS Office (Excel, Word, PowerPoint)

Communication skills

Basic numeracy skills

Education

Minimum Grade 12 qualification with Accountancy as a subject

Tools

SAP

MDA

Job description

Who We Are

We are a leading real estate services company that combines global standards with specialised local knowledge to create customisable high-performance solutions for our clients. We advise property owners and occupiers on every aspect of their property strategies and assist them in the development, buying, selling, leasing, valuing, and management of their assets. Our dedication to quality and excellence sets us apart in the industry.

Why choose us

Be part of a forward-thinking culture that values entrepreneurial spirit and celebrates your best work. Collaborate with talented property professionals, leverage unparalleled resources, and enjoy opportunities for both personal and professional growth. At JHI, your contributions are encouraged and celebrated, ensuring a rewarding journey as you advance in your career.

About The Role

We are seeking an Operations Assistant to support the property management functions, primarily assisting Operational Managers in the Portfolio. Responsibilities include maintaining relationships with tenants, contractors, and operational staff; creating and managing schedules for insurance claims, inspections, and services such as generators, fire equipment, and other building systems; assisting with parking audits; following up on quotations; and preparing emergency flysheets for signature.

What You Will Bring

Inherent requirements for the position (non-negotiable)

• Minimum Grade 12 qualification with Accountancy as a subject
• 1-2 years of relevant experience in Facilities or Operations Management
• Experience in overseeing daily operations and coordinating team efforts

Additional Demonstrable Requirements

• Proficiency in MS Office (Excel, Word, PowerPoint), SAP, and MDA
• Knowledge of quality standards, contract management, SLAs, lease conditions, and statutory requirements including OHS Act
• Excellent communication skills (verbal and written)
• Basic numeracy skills and understanding of cost budgeting and control

What You Will Be Doing

• Create and maintain spreadsheets for insurance claims and service schedules
• Populate reports with photos and coordinate with Operational Managers
• Send reminders for OHS Act inspections and follow up on quotations
• Assist with general admin duties, liaise with contractors and tenants, and manage compliance documentation
• Order and control stock of stationery

If you are ready to make a significant impact in property management, apply now with your expertise in facilities management, budgeting, and tenant relations. We value diversity and encourage persons with disabilities to apply.