Operations Assistant

Virtustant; South Africa; Remote; ZAR 739,000 - 1,232,000; Full time

Benefits offered by this job

Remote work

Occasional extra hours as needed

Job summary

Virtustant is seeking an Operations & Executive Assistant to work directly with the founder. You will help manage ongoing projects, oversee systems, and coordinate daily operations in a fast-paced, remote environment.

The role involves monitoring AI workflows, reviewing AI-generated content, coordinating international shipments with overseas suppliers, and ensuring smooth operations across teams. Strong English and exceptional organizational skills are essential.

Qualifications

• Strong English communication skills at C1 level or above.
• Exceptional organizational skills and attention to detail.
• Strong critical thinking and problem-solving abilities.
• Ability to take initiative without waiting for instructions.
• Ability to manage multiple priorities in a fast-paced environment.
• Comfortable working with artificial intelligence tools and technology.
• Strong judgment when reviewing content and artificial intelligence outputs.
• Comfortable communicating with international teams and suppliers.
• Ability to work independently while remaining aligned with the founder.

Responsibilities

• Work directly with the founder to manage daily priorities and coordinate ongoing projects.
• Monitor and manage artificial intelligence systems and workflows.
• Review artificial intelligence content and customer service responses.
• Coordinate international shipments and communicate with overseas suppliers.
• Monitor customer service operations and review inquiries.
• Identify operational inefficiencies and suggest ways to improve workflows.
• Keep track of multiple ongoing projects and deadlines.
• Communicate with internal team members and external partners.
• Assist with research, data organization, and reporting.

Skills

English proficiency

Organizational skills

Critical thinking

Initiative

Multitasking

AI tools experience

Content review

International collaboration

Independent work

Tools

Shopify

Google Workspace

PM platforms

AI-powered apps

Job description

Job Title: Operations & Executive Assistant

About The Company

Our client is a fast-growing e-commerce and retail business building innovative brands through influencer-driven commerce.

Job Description

Our client is looking for an Operations & Executive Assistant to work directly alongside the founder.

You will help manage ongoing projects, oversee systems, and coordinate daily operations.

Responsibilities Of The Role

• Work directly with the founder to manage daily priorities and coordinate ongoing projects
• Monitor and manage artificial intelligence systems and workflows
• Review artificial intelligence content and customer service responses
• Coordinate international shipments and communicate with overseas suppliers
• Monitor customer service operations and review inquiries
• Identify operational inefficiencies and suggest ways to improve workflows
• Keep track of multiple ongoing projects and deadlines
• Communicate with internal team members and external partners
• Assist with research, data organization, and reporting

Required Experience And Qualifications

• Strong English communication skills at C1 level or above
• Exceptional organizational skills and attention to detail
• Strong critical thinking and problem-solving abilities
• Ability to take initiative without waiting for instructions
• Ability to manage multiple priorities in a fast-paced environment
• Comfortable working with artificial intelligence tools and technology
• Strong judgment when reviewing content and artificial intelligence outputs
• Comfortable communicating with international teams and suppliers
• Ability to work independently while remaining aligned with the founder

Preferred Skills

• Previous experience in operations or project management
• Experience with artificial intelligence tools and automation platforms
• Background in e-commerce, digital marketing, or customer service
• Experience coordinating international logistics or supply chain operations
• Experience working with Shopify, Google Workspace, or project management platforms

Personality

• Highly proactive and resourceful
• Adaptable
• Strong sense of ownership and accountability

Software & Tools

• Shopify
• Google Workspace
• Project management platforms
• Artificial intelligence-powered applications

Schedule

Full-time, Monday to Friday, 9 AM to 5 PM EST.

Candidates should be comfortable with occasional additional hours depending on business needs.

Salary And Benefits

• Payment in USD or Local Currency according to candidate's preference.
• Full-time remote opportunity.