Operations Administrator

Trialogue; Johannesburg; On-site; ZAR 200 000 - 300 000; Part time

Job summary

A niche corporate responsibility consultancy is seeking a detail-oriented operations administrator for a temporary role covering maternity leave. The successful candidate will support operational and administrative functions, assist with project administration, coordinate travel, and handle basic office tasks. Candidates should have at least 3 years of experience in administration and familiarity with Microsoft tools. This fixed-term position runs from December 1 to March 31.

Qualifications

• Minimum 3 years experience in an administrative or operations support role.
• Familiarity with financial or project management systems is beneficial.

Responsibilities

• Assist the team with RFQ submissions and compliance documentation.
• Coordinate travel arrangements for staff and associates.
• Oversee basic office operations and provide general administrative support.
• Assist in drafting employee and associate contracts.

Skills

Strong organisational skills

Time management

Attention to detail

Communication skills

Education

Diploma or certificate in administration or business management

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Temporary half-day position : Trialogue operations administrator (maternity cover) (Cape Town or Johannesburg based)

Trialogue is a niche corporate responsibility consultancy with more than two decades of industry research and experience.

We provide sustainability thought leadership and consulting support to our clients through our work in corporate sustainability and social impact.

We are seeking a detail-oriented and proactive operations administrator to provide temporary support during the operations manager's maternity leave.

The role will ensure continuity in key operational and administrative functions across the business, supporting the entire Trialogue team with a range of tasks to ensure the smooth running of day-to-day activities.

This includes assisting with project administration, financial processes, travel coordination, and general office and admin support.

The successful candidate will need to be ready to start on 1 December to allow for handover and training.

This is a fixed-term position from 1 December to 31 March.

The responsibilities listed below outline the core functions of the role, but are not limited to these, as additional administrative and operational duties may be required to support the team.

Key Responsibilities

Project and Financial Administration

Assist the team with RFQ submissions, ensuring compliance documentation is complete and submissions are made accurately and timeously on relevant client portals.

Maintain and update Project Billings, ensuring all invoices and costs are captured correctly.

Create new project numbers in the company's system for approved projects.

Upload invoices to vendor and supplier portals as required.

Extract and compile monthly timesheet reports for management accounts.

Track creditors and debtors.

Travel and Logistics

Coordinate travel arrangements for staff and associates in liaison with the company's travel agents.

Office Administration

Oversee basic office operations, including ensuring equipment and shared office resources are functioning properly.

Provide general administrative support to the team as needed.

Contract Administration

Assist in drafting new employee and associate contracts, ensuring templates are correctly used and details are verified.

Support the team with ad hoc administrative tasks related to client onboarding and documentation.

Requirements

Qualifications and Experience

Minimum of a diploma or certificate in administration, business management, or a related field.

At least 3 years' experience in an administrative or operations support role.

Experience with Microsoft (Excel, Outlook, and Teams).

Familiarity with financial or project management systems.

Skills and Attributes

Strong organisational and time management skills.

Attention to detail and accuracy in handling data and documentation.

Ability to work independently and manage multiple priorities.

Strong interpersonal and communication skills.

Proactive and solution-oriented approach

To apply for this position, please email your CV (maximum two pages), along with a motivation letter of no more than words to

Applications close 15 November

Please note that only shortlisted candidates will be contacted.