Online Management Systems and Sales Administrator

Boardroom Appointments; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A recruitment agency is seeking an Online Management Systems and Sales Administrator in Cape Town. The ideal candidate will manage the Order Management System, create and process purchase orders, and ensure product accuracy. A Matric certificate, relevant administrative qualifications, and 2-3 years of experience are required. Proficiency in Pastel, Meat Matrix, and Microsoft Office is essential. Own transport and a valid driver's licence are mandatory for this role.

Qualifications

• 2-3 years of experience in a similar administrative or procurement role.
• Strong understanding of inventory and pricing systems.
• Experience in FMCG, food service, or meat industry is beneficial.
• Own transport and valid driver's licence are required.

Responsibilities

• Manage the Order Management System in Cape Town.
• Create and process purchase orders.
• Load and maintain products on various systems.
• Ensure product and pricing accuracy.
• Handle PO and stock-related queries.
• Liaise with suppliers for product-related issues.
• Monitor stock levels and initiate reorders.
• Collaborate with the accounts department for PO approvals.

Skills

Attention to detail

Communication skills

Multitasking

Education

Matric (Grade 12)

Qualification in Administration

Qualification in Logistics

Qualification in Supply Chain

Qualification in Procurement

Tools

Pastel

Meat Matrix

Microsoft Office Suite

OMS platforms

Job description

Online Management Systems and Sales Administrator

Job Openings Online Management Systems and Sales Administrator

Key Responsibilities

• Manage OMS (Order Management System) Cape Town
• Create and process purchase orders (POs).
• Load and maintain products on Pastel, Meat Matrix, and OMS.
• Ensure product and pricing accuracy across all systems.
• Create and prepare detailed product price lists.
• Load new products with correct cost and selling prices.
• Handle PO and stock-related queries effectively and timeously.
• Receive and verify all PO documentation, including goods, services, equipment, and supplies.
• Liaise with suppliers regarding deliveries and product-related queries.
• Communicate stock requirements with relevant staff members.
• Monitor stock levels and initiate timely reorders.
• Assist with monthly stock takes and inventory reconciliation.
• Allocate correct cost codes accurately and amend POs where necessary.
• Collaborate with the accounts department for PO approvals and payment processes.
• Source and establish strong relationships with reliable suppliers and vendors.
• Update product pricing across all relevant systems (e.g., Chips).
• Manage and maintain customer catalogues and pricing.
• Communicate supplier price increases and adjust customer pricing accordingly.
• Follow up on outstanding orders and confirm delivery schedules.
• Maintain and update the Commercial App with accurate data.

Qualifications

• Matric (Grade 12); further qualification in Administration, Logistics, Supply Chain, or Procurement is advantageous.
• Minimum 2-3 years of experience in a similar administrative or procurement role.
• Proficient in Pastel, Meat Matrix, Microsoft Office Suite, and OMS platforms.
• Strong understanding of inventory and pricing systems.
• High attention to detail with a strong focus on accuracy.
• Excellent written and verbal communication skills.
• Ability to multitask, meet deadlines, and perform under pressure.
• Experience in the FMCG, food service, or meat industry is beneficial.
• Own transport and valid drivers licence are required.