OFFICE & TEAM ASSISTANT – ROSEBANK – GAUTENG

Tych Business Solutions; Rosebank; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading business solutions provider in Rosebank, Gauteng, is seeking a skilled office coordinator to manage office maintenance and vendor relationships. The ideal candidate will have a BBA or BCOM qualification, be tech-savvy, and possess strong organizational and interpersonal skills. Responsibilities include overseeing cleaning services, coordinating supplies, and ensuring Health and Safety standards. This role requires someone who can negotiate contracts and liaise effectively with various service providers.

Qualifications

• Strong MS Office and Google suite knowledge required.
• Must have strong organisational and interpersonal skills.
• Experience with vendor management and contract negotiation is advantageous.

Responsibilities

• Coordinate office maintenance and supply management.
• Supervise cleaning services and address facilities issues.
• Partner with SA Operations team to negotiate contracts.

Skills

Strong organisational skills

Interpersonal skills

MS Office knowledge

Google suite knowledge

Education

BBA or BCOM Qualification

Job description

Responsibilities:

• Coordinate office maintenance, supply management, security services, and vendor relationships
• Monitor office security, utilities, and general maintenance requirements
• Supervise cleaning services and address facilities issues that arise
• Liaise with IT services desk for technical support and equipment needs
• Maintain Health and Safety standards and obligations are met
• Manage relationships with key service providers (internet, facilities maintenance, boardroom services)
• Partner with the SA Operations team and negotiate contracts and pricing with office vendors and service providers
• Coordinate monthly consumables deliveries and maintain inventory levels
• Source new office space and coordinate relocations as required

Requirements:

• BBA or BCOM Qualification
• Tech-savvy with strong MS Office and Google suite knowledge
• Exposure to vendor management and contract negotiation (Advantageous)
• Event planning and project coordination capabilities
• Confidentiality and discretion in handling executive matters
• Strong organisational and interpersonal skills