Office Support & Personal Assistant

Fouche & Co Recruitment; Johannesburg; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading recruitment agency in Johannesburg is looking for a proactive Office Support and Personal Assistant to support the Executive Team. This full-time role involves managing office operations, coordinating executive activities, and ensuring efficient workflow. Ideal candidates have 5–8 years of relevant experience and strong proficiency in Microsoft Office Suite. The position offers a salary range of R23,000 – R27,000 per month based on experience.

Qualifications

• Minimum 5–8 years’ experience in a similar role.
• Experience in the financial services industry is advantageous.

Responsibilities

• Coordinate calendars, travel, meetings, and expense claims for the Executive Team.
• Organize and maintain digital workspaces, managing emails, shared drives, and documents.
• Prepare, edit, and proof correspondence, presentations, and reports.
• Coordinate meetings, ensuring logistics like venue setup and catering are managed.
• Maintain accurate records and assist with reporting and internal communications.

Skills

Microsoft Office Suite (Word, PowerPoint)

Time management

Organizational skills

Attention to detail

Customer service orientation

Excellent communication skills

Education

Matric certificate

Relevant tertiary qualification in Office Administration or related

Job description

SUMMARY :

Fourways (Sandton) - Exciting opportunity for an Office Support and Personal Assistant – be the backbone of a fast-growing financial services team!

POSITION INFO :

As an Office Support and Personal Assistant, you will be responsible for providing high-level administrative and operational support to the Executive Team. This full-time, office-based role requires a proactive, adaptable, and professional individual who can manage day-to-day office functions, coordinate executive activities, and contribute to the smooth running of a dynamic, growing business. You will play a foundational role in the team and have the opportunity to grow with the division.

Key Responsibilities :

Executive Support :

• Coordinate calendars, travel, meetings, and expense claims for the Executive Team.
• Organize and maintain digital workspaces, including emails, shared drives, and documents.
• Ensure the team stays up to date with relevant software and tools.
• Prepare, edit, and proof correspondence, presentations, and reports.
• Provide technical troubleshooting support during presentations or virtual meetings.
• Liaise with internal departments, external partners, and other office teams.

Office Operations & Administration :

• Coordinate meetings, workshops, and events (including client and internal events), managing logistics such as venue setup, catering, transport, documentation, and minute-taking.
• Oversee office operations, including supplies, facilities, cleaning services, and vendor relationships.
• Assist with onboarding logistics, documentation, and compliance tracking for new staff.
• Maintain accurate records and assist with reporting and internal communications.
• Support team engagement activities such as celebrations and team-building events.

Communication & Problem-Solving :

• Screen incoming calls and correspondence, responding where appropriate.
• Ensure queries, requests, and complaints are referred to the correct person promptly.
• Handle confidential documents and information with discretion.
• Exercise judgment in maintaining confidentiality when required.

Qualifications & Experience :

• Matric certificate.
• Relevant tertiary qualification, certificate, or diploma in Office Administration, Business Management, or related field.
• Minimum 5–8 years’ experience in a similar role.
• Experience in the financial services industry is advantageous.
• Proficient in Microsoft Office Suite, particularly Word and PowerPoint.

Competencies & Personal Attributes :

• Strong time management, organization, and ability to prioritize tasks.
• Professional telephone and office etiquette.
• Exceptional attention to detail and customer service orientation.
• Ability to work effectively under pressure in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proactive, action-oriented, and solution-focused.
• Strong administrative and analytical skills.
• Emotional intelligence, adaptability, and resilience.
• Friendly, personable, professional, and collaborative, with a sense of humor.

Remuneration :

R23,000 – R27,000 per month, dependent on experience.

Please note that only shortlisted candidates will be contacted