Office Retail Administrator

WMS Secure; Germiston; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A retail company in Gauteng is seeking an Office Administrator to ensure smooth day-to-day operations. Responsibilities include managing office administration, processing purchase orders, and supporting HR functions. The ideal candidate should have at least 2-3 years of administrative experience, be computer literate, and possess strong organizational skills. This is a pivotal role in a fast-paced retail environment.

Qualifications

• 2-3 years' experience in administrative work, preferably in a retail environment.
• Professional, proactive, and customer-focused.
• Reliable with a strong sense of responsibility and confidentiality.

Responsibilities

• Handle general office administration including filing and document management.
• Process purchase orders, invoices, and supplier payments.
• Manage stock control documentation and coordinate with inventory staff.
• Support HR functions including attendance tracking and onboarding paperwork.
• Maintain communication with suppliers and management.

Skills

Strong computer literacy

Excellent communication skills

Organizational skills

Multitasking skills

Attention to detail

Education

Grade 12 / Matric

Diploma or certificate in Office Administration or Business Management

Tools

MS Office Suite

POS systems

ERP systems

Job description

Introduction

The Office Administrator (Retail) will be responsible for ensuring the smooth day‑to‑day administrative and operational functions of the retail office. This role supports management, coordinates communication between departments, maintains records, and ensures efficient workflow within the store or retail division.

Key Duties and Responsibilities

• Handle all general office administration, including filing, data entry, and document management.
• Process purchase orders, invoices, and supplier payments.
• Manage stock control documentation and coordinate with inventory staff.
• Support HR functions— including attendance registers, leave tracking, and onboarding paperwork.
• Maintain communication with suppliers, service providers, and management.
• Prepare and distribute internal reports, such as sales summaries and expense reports.
• Assist with scheduling meetings, compiling minutes, and following up on action items.
• Oversee office supplies, equipment maintenance, and petty cash.
• Provide administrative support to retail management and staff as required.

Requirements

• Grade 12 / Matric (essential).
• Diploma or certificate in Office Administration, Business Management, or a related field (preferred).
• 2–3 years’ experience in administrative work, preferably in a retail environment.
• Strong computer literacy (MS Office Suite, POS or ERP systems an advantage).
• Excellent communication, organizational, and multitasking skills.
• Attention to detail and ability to work in a fast‑paced retail environment.

Personal Attributes

• Professional, proactive, and customer‑focused.
• Reliable, with a strong sense of responsibility and confidentiality.
• Team player with good interpersonal skills.