Office Retail Administrator

Avatar Advisory - Avatar Human Capital; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading advisory firm in South Africa is seeking an Office Administrator (Retail) to ensure smooth administrative functions. The ideal candidate will have Grade 12, experience in a retail environment, and strong computer skills. Key duties include managing office administration, processing invoices, and supporting HR functions. This role requires excellent communication and organizational skills, with a proactive and customer-focused approach.

Qualifications

• 2–3 years' experience in administrative work, preferably in a retail environment.
• Attention to detail and ability to work in a fast-paced retail environment.
• Proactive, customer-focused attitude and strong sense of responsibility.

Responsibilities

• Handle all general office administration including filing, data entry, and document management.
• Process purchase orders, invoices, and supplier payments.
• Manage stock control documentation and coordinate with inventory staff.
• Support HR functions including attendance registers and leave tracking.
• Prepare and distribute internal reports such as sales summaries.

Skills

Strong computer literacy (MS Office Suite)

Excellent communication skills

Organizational skills

Multitasking skills

Education

Grade 12 / Matric

Diploma or certificate in Office Administration

Tools

POS systems

ERP systems

Job description

Introduction: The Office Administrator (Retail) will be responsible for ensuring the smooth day-to-day administrative and operational functions of the retail office. This role supports management, coordinates communication between departments, maintains records, and ensures efficient workflow within the store or retail division.

Key Duties & Responsibilities

• Handle all general office administration, including filing, data entry, and document management.
• Process purchase orders, invoices, and supplier payments.
• Manage stock control documentation and coordinate with inventory staff.
• Support HR functions — including attendance registers, leave tracking, and onboarding paperwork.
• Maintain communication with suppliers, service providers, and management.
• Prepare and distribute internal reports, such as sales summaries and expense reports.
• Assist with scheduling meetings, compiling minutes, and following up on action items.
• Oversee office supplies, equipment maintenance, and petty cash.
• Provide administrative support to retail management and staff as required.

Requirements

• Grade 12 / Matric (essential).
• Diploma or certificate in Office Administration, Business Management, or a related field (preferred).
• 2–3 years' experience in administrative work, preferably in a retail environment.
• Strong computer literacy (MS Office Suite, POS or ERP systems an advantage).
• Excellent communication, organizational, and multitasking skills.
• Attention to detail and ability to work in a fast-paced retail environment.

Personal Attributes

• Professional, proactive, and customer-focused.
• Reliable, with a strong sense of responsibility and confidentiality.
• Team player with good interpersonal skills.