Office Manager: Office of the Chief Financial Officer

South African National Biodiversity Institute; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A public sector organization in Pretoria is seeking an experienced individual to provide administrative and logistical support to the Chief Financial Officer. Candidates should have a degree in Office Management or Public Administration and 4 years of relevant experience. Strong project management and interpersonal skills are essential. This position is full-time and requires a valid driver's license.

Qualifications

• 4 years of work experience in the relevant field.
• Possession of a valid driver's license with 1 year of practical driving experience.

Responsibilities

• Coordinate financial, budget, and compliance-related matters.
• Manage office-related projects and programs.
• Provide logistical support and secretarial services.

Skills

Office Management

Public Administration

Project Management

Business Management

Excellent communication skills

Interpersonal skills

Computer literacy

Education

Degree in Office Management or Public Administration

Postgraduate qualification (NQF 8)

Tools

MS Word

MS Project

PowerPoint

Excel

Internet and Outlook

Job description

Reference Number: AFIN /

SANBI offers a basic annual salary of R plus 37% in lieu of benefits. SANBI is seeking to appoint an enthusiastic, highly-motivated, dedicated, professional and responsible individual to provide administrative, logistical, financial, and professional services, including project and event-related services, to the office of the Chief Financial Officer. This position requires a degree in Office Management, Public Administration or equivalent qualification at NQF 7. Postgraduate qualification or equivalent qualification at NQF 8 will be an added advantage. This position also requires 4 years of work experience in the relevant field.

Key Competencies

• Extensive experience in managing the office of the senior executive.
• Understanding of the Public Finance Management Act requirements and National Treasury Regulations.
• Ability to maintain sound interpersonal relations and to work in a methodical manner.
• Project management training / courses and comprehensive experience in formal project management implementation methodologies.
• Excellent business management skills.
• Planning, organising and problem‑solving skills.
• Excellent communication (both verbal and written) and interpersonal skills.
• Report writing skills, people management skills, excellent computer literacy and experience in the application of software tools including Ms. Word, MS Project, PowerPoint, Excel, Internet and Outlook.

The possession of a valid driver's license with at least one year of practical driving experience and a willingness to travel is essential.

Key Performance Responsibilities

• Coordinate and manage financial, budget, procurement, and compliance‑related matters to support the Office of the Chief Financial Officer and Director SCM and Asset Management.
• Coordinate office‑related projects and programmes for the Office of the Chief Financial Officer.
• Provide logistical support and secretarial services to the Office of the Chief Financial Officer.

Please note: Only online applications will be accepted and applications must be accompanied by a letter motivating why the applicant should be favourably considered for this position, and certified qualifications confirming that the minimum qualifications are met (applicants lacking evidence of meeting minimum qualifications and relevant experience will not be considered).

A competency test will be conducted as part of the selection process.

Applicants must also provide the full names, addresses and telephone numbers and if possible e‑mail addresses of at least three referees. Failure to submit the requested information and reference number shall result in your application not being considered.

Persons with disabilities are encouraged to apply.

SANBI reserves the right not to fill this position.

All applications will be considered with the understanding that, in terms of the SANBI Employment Equity Plan, preference will be given to candidates from the designated groups.

Candidates are expected to be available for selection interviews on a date and time as determined by SANBI.

If no response has been received within 30 days of the closing date, candidates must consider their applications unsuccessful. Contact Ms Lehlohonolo Mbele for any queries related to seeking clarity on this position.