Office Manager And Bookkeeper

Recruitmymom; Gauteng; Hybrid; ZAR 300 000 - 450 000; Full time

Job summary

A growing company in the medical industry is seeking an experienced Office Manager and Xero Bookkeeper for a hybrid role based in Cape Town. Responsibilities include managing admin and finance support, overseeing office maintenance, and coordinating travel arrangements. The ideal candidate has over 5 years of office management experience, bookkeeping skills, and proficiency in Xero. This position offers flexible hours and a supportive team environment.

Benefits

Flexible hours

In-office days

Great team

Challenging role with diverse tasks

Qualifications

• 5+ years office management experience.
• Bookkeeping to trial balance experience.
• Experience with Xero and MS Excel.
• Knowledge of logistics is an advantage.

Responsibilities

• Provide professional and comprehensive information and admin support.
• Manage financials including invoicing and payroll.
• Oversee office maintenance and supplies.
• Coordinate travel requirements for consultants.

Skills

Office management

Bookkeeping to trial balance

Debtors processing

Creditors processing

Xero

MS Excel

Logistics skills

Initiative

Job description

Job Description

A growing product development and contract manufacturing services company for the medical industry is looking for an experienced Office Manager and Xero Bookkeeper to join their team.

This will be a hybrid full day position at their Cape Town based offices.

The main purpose is to provide professional and comprehensive information and admin support.

General admin, bookkeeping, financial admin, efficient control over non financial assets and PA support.

Responsibilities

Finance Support

• Draw up purchase orders
• Track purchase orders, deliveries, invoicing
• Provide summaries of financials both retrospectively (actual) and prospectively (budgeted)
• Assist in processing payments
• Feedback to Finance regarding completion of work & subsequent invoicing
• Manage company claims
• Experience with Xero
• Debtors
• Creditors
• Payroll
• Processing invoices
• Statements and recon of ledgers
• Cash book and bank recon

Shipping

• Liaise with courier companies, liaise with suppliers
• Liaise with customs to manage international shipments

Office Management

• Maintaining office look and feel
• General office maintenance – communicate with landlord and maintenance
• Liaise with contractors where necessary
• Supporting the team where possible
• Order office supplies

Other

• Coordinate all travel requirements for consultants (local & international travel)
• Assist with other deadlines when needed
• Other ad‑hoc support tasks

Requirements

• 5+ years office management experience
• Bookkeeping to trial balance experience
• Debtors and creditors processing
• Processing invoices
• Recon of ledgers, financial statements
• Month‑end closure and preparing accounts
• Cash book and bank recons
• Payroll experience
• PA and company secretarial experience an advantage
• Xero, MS Excel
• Logistics skills an advantage
• Hands‑on, shows initiative
• Home office for remote work

Benefits

Hybrid

• % in‑office

Flexible hours

Permanent

Great young team

Challenging role where involved in multiple sides of the business