Office Manager / Administrator

The Recruitment Pig; Boksburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading engineering firm in Boksburg is seeking an Office Manager / Administrator to oversee administrative and financial operations. This role demands exceptional organizational skills and the ability to communicate effectively with clients and team members. The successful candidate will handle invoicing, manage accounts receivable/payable, and support the administrative needs of a busy engineering workshop. Join a company committed to operational excellence and innovation.

Benefits

Opportunity to be part of a legacy of engineering excellence

Qualifications

• Proven experience in an Office Manager, Administrative, or Accounting Administrator role.
• Demonstrable experience with basic accounting principles and bookkeeping.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Oversee general office functions to ensure smooth operations.
• Provide administrative support to key personnel.
• Serve as a primary point of contact for client inquiries.
• Assist in project documentation and records organization.
• Coordinate logistics for on-site services.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office Suite

Attention to detail

Experience in accounting principles

Tools

Financial software

Job description

Office Manager / Administrator job vacancy in Boksburg

This role is for a highly organized and detail-oriented professional to manage the administrative and financial operations of a busy engineering workshop.

The successful candidate will be the central administrative hub, supporting the technical team and managing the foundational accounting functions for the business.

Salary: R15,000 to R20,000 per month.

About the Company

The organization is a premier specialist engineering firm founded in 1997, operating from the Boksburg, Johannesburg area. It has established itself as a distinguished brand and a leading service provider in South Africa across mission-critical industries such as manufacturing, mining, construction, agriculture, and transportation.

The company’s operations are rooted in a fusion of traditional engineering craftsmanship, such as boilermaking, and modern solutions. The workshop serves as the heart of innovation and precision, supporting a dedicated team of 42+ staff members. The firm handles a significant volume of work, with a capacity to complete over 30,000 projects annually.

Key Responsibilities

• Office Administration: Oversee all general office functions to ensure smooth daily operations, including managing supplies, handling correspondence, and maintaining organized physical and digital filing systems.
• Team Support: Provide direct administrative support to the Managing Director and other key personnel, such as sales managers.
• Client Communication: Serve as a primary point of contact for external communication, professionally handling client inquiries and directing them to the appropriate technical or sales personnel.
• Project Documentation: Assist in the accurate compilation and organization of project documentation and records related to hydraulic repairs, bespoke manufacturing, and earthmoving services.
• On-Site Coordination: Help coordinate the logistics for on-site services, including hydraulic repairs and fault finding, to ensure efficient deployment of technical staff.

• Invoicing and Billing: Manage the full cycle of invoicing for the company’s core services, which include Hydraulic Repairs, Manufacturing Solutions, Earthmoving Bucket Repairs, and the Service Exchange Program.
• Accounts Receivable: Process and track payments, follow up on outstanding invoices, and manage client accounts to support the company’s business continuity.
• Accounts Payable: Process vendor invoices and manage payments to suppliers for components and materials required for bespoke manufacturing (e.g., bushes, pins, and axles).
• Reconciliations: Perform basic bank and ledger reconciliations to ensure accuracy in financial records.
• Record Keeping: Maintain meticulous financial records for all transactions, ensuring they align with the company’s high-volume operational scale.

Required Skills and Qualifications

• Proven experience in an Office Manager, Administrative, or Accounting Administrator role.
• Demonstrable experience with basic accounting principles, bookkeeping, and financial software.
• Exceptional organizational skills and attention to detail.
• Strong communication and interpersonal skills for liaising with clients, co-founders, and the technical team.
• Proficiency in the Microsoft Office Suite and experience with administrative best practices.
• The ability to work independently and manage multiple priorities in a fast-paced, mission-critical industrial environment.

Benefits of the Role

Join a well-established company with a significant legacy of engineering excellence. This position offers an opportunity to be a critical part of a team that provides essential services designed to minimize client downtime and enhance operational efficiency.