Office Manager

Ipsos; Johannesburg; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A global research company is seeking an Office Manager to organize requisitions, manage stationery and grocery consumption, and lead a team. Candidates should have at least a Matric certificate, with a tertiary qualification being advantageous. Proficiency in MS Office and six years of related experience are required. This role is based in Johannesburg, Gauteng, and involves multitasking and strong people skills.

Benefits

Great Place to Work Certification 2022 & 2023

Qualifications

• Advanced in MS Word, Excel, PowerPoint, Outlook and Teams.
• Minimum 6 years related working experience managing a Team as an Office Manager.
• Ability to maintain confidentiality of company information.

Responsibilities

• Organize PO requisitions and ensure timely payment.
• Manage stationery and grocery consumption.
• Supervise staff training on timesheet completion.

Skills

Advanced in MS Word

Advanced in Excel

Advanced in PowerPoint

Advanced in Outlook

Advanced in Teams

Strong time management

People skills

Multi-tasking ability

Education

Matric

Tertiary Qualification

Job description

Key Responsibilities

• Organize PO requisitions from facility suppliers and ensure payment is made timeously
• Management and monitoring of stationery and grocery consumption.
• Ensure allocation of stationery and grocery orders to projects and departments
• Obtain quotations and distribute costs for courier to the relevant staff members
• Relieve receptionist during the day
• Inform relief team when annual leave has been scheduled and draw up relief roster
• Team Management
• New Staff/leaving staff arrangements
• Order and issue groceries and stationery.
• Order and issue stationery and allocate to projects/teams as required.
• Ensure process flows are completed for stationery, groceries, telecoms, driver log and supplier onboarding
• Ensure all staff are trained to complete their own timesheets
• Coordinate internal and external resources and cultivate relationships with vendors

Knowledge and Skills

• Minimum Matric
• Tertiary Qualification advantageous

Experience

• Advanced in MS Word, Excel, PowerPoint, Outlook and Teams
• Minimum 6 years related working experience managing a Team as an Office Manager
• Strong time management and people skills, high degree of flexibility and excellent ,multi tasking ability
• Ability to maintain confidentiality of company information

About Us

Ipsos is one of the world’s largest research companies and currently the only one primarily managed by researchers, ranking as a #1 full-service research organization for four consecutive years. With over 75 different data‑driven solutions and presence in 90 markets, Ipsos brings together research, implementation, methodological, and subject‑matter experts from around the world, combining thematic and technical experts to deliver top‑quality research and insights. Simply speaking, we help the biggest companies solve some of their biggest problems, serving more than 5000 clients across the globe by providing research, data, and insights on their target markets. And we’re proud to share we’ve received our Great Place to Work Certification in 2022 & 2023!