Office Manager

The Recruitment Pig; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading recruitment agency is seeking an experienced Office Manager in Boksburg. The successful candidate will oversee administrative and financial operations, supporting the technical team and managing invoicing. Strong organizational and communication skills are essential. Experience with basic accounting principles and proficiency in Microsoft Office Suite are required. This role is crucial for enhancing operational efficiency and client communication.

Qualifications

• Proven experience as an Office Manager, Administrative, or Accounting Administrator.
• Experience with basic accounting principles and financial software.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Oversee all general office functions to ensure smooth daily operations.
• Provide administrative support to key personnel and handle client inquiries.
• Manage invoicing and billing for the company's core services.
• Process vendor invoices and manage payments to suppliers.

Skills

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

Tools

Microsoft Office Suite

Job description

Office Manager position available in Boksburg.

Join a well-established company with a significant legacy of engineering excellence.

This position offers an opportunity to be a critical part of a team that provides essential services designed to minimize client downtime and enhance operational efficiency.

This role is for a highly organized and detail-oriented professional to manage the administrative and financial operations of a busy engineering workshop.

The successful candidate will be the central administrative hub, supporting the technical team and managing the foundational accounting functions for the business.

The expected salary for this position is R15, to R20, per month.

Key Responsibilities

Administrative and Operational Management

Office Administration : Oversee all general office functions to ensure smooth daily operations, including managing supplies, handling correspondence, and maintaining organized physical and digital filing systems.

Team Support : Provide direct administrative support to the Managing Director and other key personnel, such as sales managers.

Client Communication : Serve as a primary point of contact for external communication, professionally handling client inquiries and directing them to the appropriate technical or sales personnel.

Project Documentation : Assist in the accurate compilation and organization of project documentation and records related to hydraulic repairs, bespoke manufacturing, and earthmoving services.

On-Site Coordination : Help coordinate the logistics for on-site services, including hydraulic repairs and fault finding, to ensure efficient deployment of technical staff.

Accounting and Financial Administration

Invoicing and Billing : Manage the full cycle of invoicing for the company's core services, which include Hydraulic Repairs, Manufacturing Solutions, Earthmoving Bucket Repairs, and the Service Exchange Program.

Accounts Receivable : Process and track payments, follow up on outstanding invoices, and manage client accounts to support the company's business continuity.

Accounts Payable : Process vendor invoices and manage payments to suppliers for components and materials required for bespoke manufacturing (e.g., bushes, pins, and axles).

Reconciliations : Perform basic bank and ledger reconciliations to ensure accuracy in financial records.

Record Keeping : Maintain meticulous financial records for all transactions, ensuring they align with the company's high-volume operational scale.

Required Skills and Qualifications

Proven experience in an Office Manager, Administrative, or Accounting Administrator role.

Demonstrable experience with basic accounting principles, bookkeeping, and financial software.

Exceptional organizational skills and attention to detail.

Strong communication and interpersonal skills for liaising with clients, co-founders, and the technical team.

Proficiency in the Microsoft Office Suite and experience with administrative best practices.

The ability to work independently and manage multiple priorities in a fast-paced, mission-critical industrial environment.