Office Manager

Pro Tem Capability; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A law firm in South Africa is seeking an experienced Office Manager to oversee daily operations. The ideal candidate will have at least 8 years of office management experience preferably in a professional services environment. The role involves managing all office operations, supervising staff, assisting with HR functions, and ensuring compliance with regulations. Highly negotiable salary based on qualifications and experience.

Qualifications

• Minimum 8 years in office management, preferably in a law firm or professional services environment.
• Proven team management and administrative operations experience.

Responsibilities

• Manage all office operations, including supplies, equipment, facilities, and vendor relationships.
• Supervise administrative staff and support team members.
• Assist with HR functions including recruitment, onboarding, and staff coordination.
• Process invoices, manage budgets, and coordinate with accounting on billing matters.
• Oversee IT systems and practice management software.
• Ensure professional reception standards and client confidentiality.
• Maintain filing systems, databases, and document management protocols.
• Ensure compliance with health and safety regulations.

Skills

Organizational and time management

Leadership

Communication

Proficiency in Microsoft Office Suite

Problem-solving

Education

Bachelor Degree in Business Management, HR, Law or related qualification

Tools

Legal practice management software

Job description

Introduction

We are seeking an experienced Office Manager to oversee daily operations of our law firm. The ideal candidate will be highly organized with strong leadership skills and experience in professional services environments.

• Manage all office operations, including supplies, equipment, facilities, and vendor relationships.
• Supervise administrative staff and support team members.
• Assist with HR functions including recruitment, onboarding, and staff coordination.
• Process invoices, manage budgets, and coordinate with accounting on billing matters.
• Oversee IT systems and practice management software.
• Ensure professional reception standards and client confidentiality.
• Maintain filing systems, databases, and document management protocols.
• Ensure compliance with health and safety regulations.

Qualifications

• Minimum 8 years in office management, preferably in a law firm or professional services environment.
• Bachelor Degree in Business Management, HR, Law or related qualification.
• Proven team management and administrative operations experience.

Skills

• Exceptional organizational and time management abilities.
• Strong leadership and communication skills.
• Proficiency in Microsoft Office Suite and legal practice management software.
• Ability to handle confidential information with discretion.
• Problem-solving capabilities and ability to work under pressure.

Package & Remuneration

Salary Highly Negotiable