Office Manager

Steenberg Farm; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A hospitality group in Cape Town is seeking a highly organized Office Manager. In this role, you will oversee project management, support department heads, and maintain office systems. Applicants should have at least 3-5 years of experience and strong skills in communication and organization. The ideal candidate will be proficient in Microsoft Office Suite and possess a Diploma in Office Management. The position offers a dynamic work environment with responsibilities across various areas of office management.

Qualifications

• Minimum 3-5 years of experience in a similar role.
• Ability to manage multiple projects simultaneously.
• Exceptional organizational and time management abilities.

Responsibilities

• Manage office supplies inventory and ordering.
• Coordinate maintenance of office equipment.
• Oversee document organization and reporting.

Skills

Project Management

Tech Proficiency

Organization

Communication

Problem-Solving

Education

Diploma in Office Management

Certificate in Project Management

Tools

Microsoft Office Suite

Project management software

Job description

Job Summary

Beck Family Hospitality is seeking a highly organized and proactive Office Manager.

Responsibilities

• Project Management & Coordination
• HOD Support: Assist Heads of Departments in managing their tasks, deadlines, and project timelines.
• Task Tracking: Implement and maintain a comprehensive project management system to monitor business-wide initiatives.
• Progress Reporting
• Meeting Coordination: Schedule and facilitate cross-departmental meetings, prepare agendas, and track action items.
• Create regular status reports and updates for management on various projects.
• Systems Management: Maintain and optimize organization-wide administrative systems.
• Documentation: Ensure proper documentation of processes, procedures, and project outcomes.
• Office Supplies Management: Oversee the inventory and ordering of office supplies to ensure the office is well stocked.
• Facility Management: Coordinate maintenance and repair of office equipment and facilities.
• Reception Duties: Manage the reception area, greet visitors, and handle incoming calls and correspondence.
• Budget Management: Assist in managing office budgets and expenses, ensuring cost-effective operations.
• Health and Safety Compliance: Ensure the office complies with health and safety regulations and conduct regular inspections.
• Employee Support: Provide administrative support to staff, including managing schedules, travel arrangements, and expense reports.
• Vendor Management: Liaise with vendors and service providers to ensure timely delivery of services and supplies.
• Event Coordination: Organize office events, meetings, and training sessions.
• Minute Taking: Accurately record and distribute minutes of meetings, ensuring all action items are tracked and followed up.

Desired Qualifications

• Diploma in Office Management
• Certificate in Project Management (advantageous)

Minimum Work Experience

At least 3 – 5 years in a similar role

Required Skills & Qualities

• Project Management: Proven experience in coordinating multiple projects simultaneously.
• Tech Proficiency: Strong skills in Microsoft Office Suite and project management software.
• Organization: Exceptional organizational and time management abilities.
• Communication: Excellence in both written and verbal communication.
• Problem-Solving: Strong analytical and critical thinking skills.

Additional Requirements

• Own transport and valid driver's license.
• Flexibility to adapt to changing priorities.
• Strong attention to detail.