Office Manager

Recruitment Solutions; Cape Town; On-site; ZAR 180 000 - 250 000; Full time

Job summary

A recruitment agency in Cape Town is looking for an Office Manager to oversee administrative duties and ensure smooth office operations. The ideal candidate should have proven experience in office management and possess strong organizational and communication skills. Responsibilities include scheduling meetings, maintaining office supplies, and coordinating with vendors. Candidates are encouraged to apply with their CV for a detailed discussion about the role.

Qualifications

• Proven experience as an Office Manager, Front Office Manager, or Admin Assistant.
• Knowledge of office systems and procedures is essential.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Organize the office layout and order necessary supplies.
• Schedule meetings and appointments for the team.
• Liaise with facility management and suppliers.

Skills

Organizational skills

Communication skills

Detail-oriented

Time management

Problem-solving

Education

Matric qualification

Admin Assistant or Secretary certification

Tools

MS Office (Excel, Outlook)

Job description

We are looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

Your duties will include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to all employees. Previous experience as a Front Office Manager or Office Administrator would be an advantage. Experienced with a variety of office software - email tools, spreadsheets and databases - and be able to accurately handle administrative duties.

Ultimately, the Office Manager, should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Requirements and Skills

• Matric - qualification as an Admin Assistant or Secretary will be a plus
• Proven experience as an Office Manager, Front Office Manager or Admin Assistant
• Knowledge of Office Administrator responsibilities, systems and procedures
• Proficiency in MS Office - MS Excel / MS Outlook
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast paced environment
• Attention to detail and problem solving skills
• Excellent time management skills and ability to multi-task and prioritize work
• Present yourself in a professional manner

Duties

• Serve as the point person for office manager duties including - Maintenance, Mailing, Suppliers, Equipment, Bills, Errands and Shopping
• Schedule meetings and appointments
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Manage office G&A budget, ensure accurate and timely reporting
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employees queries regarding office management issues - stationery, hardware and travel arrangements
• Liaise with facility management vendors, including cleaning, catering and security services
• Plan in-house or off-site activities, like parties, celebrations and conferences

If this sounds like you, forward your CV by applying directly to this ad. Suitable candidates will be emailed an application form and contacted to discuss your CV and skillset and the role in detail. Thank You.