Office & Finance Administrator Cape Town

Executiveplacements.Com; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A software engineering company in Cape Town seeks an Office & Finance Administrator to manage office operations and financial administration. The ideal candidate will have a Matric certificate and at least 18 months of relevant experience. Proficiency in Microsoft Office is essential. This full-time entry-level role offers opportunities for professional development in a collaborative environment.

Benefits

Opportunities for professional development

Collaborative and supportive environment

Qualifications

• Minimum 18 months of experience in office administration or financial processes.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) or Google Workspace (Docs, Sheets, Slides).
• Valid South African driver's licence and reliable vehicle.

Responsibilities

• Manage daily office operations and liaise with external service providers.
• Prepare and issue invoices; follow up with debtors.
• Maintain organized electronic and physical filing systems.

Skills

Microsoft Office Proficiency

Attention to Detail

Strong Organizational Skills

Excellent Communication Skills

Problem-Solving Skills

Education

Matric (Grade 12) certificate

Job description

Office & Finance Administrator – Cape Town

Office & Finance Administrator for established software engineering company delivering innovative digital solutions.

You will play a key role in managing office operations and financial administration to support daily business functions.

Recruiter : JenRec Recruitment

Job Ref : cvs

Date Posted : Monday, October 27,

Location : Cape Town, South Africa

Salary : Negotiable

Key Responsibilities

Office Administration

Manage daily office operations, liaising with external service providers and managing office budgets.

Coordinate office logistics, maintenance, repairs, access control and parking allocation.

Monitor and manage procurement of office supplies, hardware and cleaning materials.

Support employee onboarding and staff exits, including hot desk setup and allocation.

Organise meetings, travel arrangements and reconcile associated costs.

Act as the first point of contact for the office, welcoming visitors and handling calls.

Supervise office cleaning staff.

Financial Administration

Prepare and issue invoices and follow up with debtors on outstanding payments.

Process journals, allocate bank transactions, and reconcile bank accounts.

Capture EFT payments for authorisation and verify supplier banking details.

Assist with payroll processes and support financial year-end activities.

General Administration

Maintain an organised electronic and physical filing system for all office and financial documentation.

Assist with company events and other ad-hoc administrative tasks as required.

Non‑Negotiable Requirements

Matric (Grade 12) certificate with Mathematics and / or Accounting.

Minimum 18 months of relevant experience in office administration and / or basic financial processes.

Proficiency in Microsoft Office (Word, Excel, PowerPoint) and / or Google Workspace (Docs, Sheets, Slides).

Valid South African driver's licence and access to a reliable vehicle.

Strong organisational skills, attention to detail, and confidentiality.

Excellent written and verbal communication skills.

Skills & Attributes

Meticulous and detail‑oriented approach to work.

Solid understanding of basic accounting principles, including invoices, debtors, cashbook, and payroll.

Ability to prioritise tasks and work under pressure.

Analytical and proactive problem‑solving skills.

Professional conduct and high integrity.

Friendly, collaborative, and enjoys supporting colleagues and team members.

Why Join?

Work for a growing software company with opportunities for professional development.

Collaborative and supportive environment where contributions are recognised.

Gain experience across office and finance functions, building versatile skills.

Take ownership of key processes and make a tangible impact on company operations.

The company values collaboration, professionalism and the growth of its employees, providing a supportive and dynamic work environment.

Seniority level

Entry level

Employment type

Full-time